Coordinator, Foundation Relations and Philanthropic Communications

Planned Parenthood is the nation’s leading provider and advocate of high-quality, affordable sexual and reproductive health care for all people, as well as the nation’s largest provider of sex education. With more than 600 health centers across the country, Planned Parenthood organizations serve all patients with care and compassion, with respect, and without judgment, striving to create equitable access to health care. Through health centers, programs in schools and communities, and online resources, Planned Parenthood is a trusted source of reliable education and information that allows people to make informed health decisions. We do all this because we care passionately about helping people lead healthier lives.

Planned Parenthood Federation of America (PPFA) is a 501(c)(3) charitable organization that supports the independently incorporated Planned Parenthood affiliates operating health centers across the U.S. Planned Parenthood Action Fund is an independent, nonpartisan, not-for-profit membership organization formed as the advocacy and political arm of Planned Parenthood Federation of America. The Action Fund engages in educational, advocacy, and electoral activity, including grassroots organizing, legislative advocacy, and voter education. Planned Parenthood values the experience of employees, and our cultural ethos is “In This Together” which aims to support a workplace culture that centers on belonging, learning, and individual recognition.

Planned Parenthood Federation of America (PPFA) and Planned Parenthood Action Fund (PPAF) seek a dedicated and dependable foundation fundraising Coordinator of Foundation Relations and Philanthropic Communications. This job reports to the Director in the Foundation Relations and Donor Communications department of PPFA, which raises and stewards funds from PPFA’s foundation partners and other top donors.

Purpose: 

The Coordinator is responsible for providing administrative and other support as an integral member of the Foundation Relations Leadership and Operations Team. The Coordinator contributes to the integrity of donor communications and records, resulting in positive donor experience and maximized revenue.

Delivery: 

• Provide administrative support to Planned Parenthood’s Foundation Relations and Philanthropic Communications departments 

• Process pledges, payments, and related gift correspondence to ensure proper coding and tracking

• Tack invoices and credit card expenses

• Verify proper recording of expenses and revenue

• Support grant writers and frontline fundraisers in documenting all fundraising activity in database and hard files

• Schedule meetings, including donor meetings in coordination with the Office of the President and other organizational leaders

• Maintain accurate donor files — both paper and electronic — including donor and revenue tracking spreadsheets and donor database management as well as hard copies as required for legal and/or donor compliance

• Assist in the preparation of proposals, reports, briefings, correspondence, gift acknowledgments, donor/prospect meeting briefings, event briefings, and/or donor mailings — including gathering executive leadership signatures and other official documentation as needed

• Support PPFA’s participation in the Combine Federal Campaign and state workplace giving campaigns, including the submission of proposals and marketing materials, working closely with the Operations Manager, as needed

• Guide high-touch mass donor communications through review and send process

• Proofread donor proposals, reports, and other communications as needed

• Other projects and duties as assigned

Engagement: 

• Must have a positive demeanor and attitude

• Must be able to problem solve, navigate, and follow through within a large, complex, and fast-paced organization 

• Must be able to work in a multicultural workforce, with sensitivity to and appreciation of cultural differences

• Must have strong attention to detail

• Must be willing to work overtime on occasion, at times with little notice

• Must be committed to Planned Parenthood’s mission

Knowledge, Skills, and Abilities (KSAs): 

• 1-3 years of professional experience preferred — in nonprofits, fundraising, and/or foundation grants a plus 

• College degree or equivalent related work experience

• Working knowledge of Microsoft Office and Google suites of products

• Knowledge of Salesforce a plus

• Analytical, organizational, and critical thinking skills

• Ability to multitask, learn, and process new information quickly

• Working knowledge of the issues facing PPFA and of the operating environment a plus

Travel: 0-25% 

Total offer package to include generous vacation + sick leave + paid holidays, individual/family provided medical, dental and vision benefits effective day 1, life insurance, short/long term disability, paid family leave and 401k. We also offer voluntary opt-in for Flexible Spending Account (FSA) and Transportation/Commuter accounts.   

We value a truly diverse workforce and a culture of inclusivity and belonging. Our goal is to attract qualified candidates and encourage applications from all individuals without regard to race, color, religion, sex, national origin, age, disability, veteran status, marital status, sexual orientation, gender identity, or any other characteristic protected by applicable law.  We're committed to creating a dynamic work environment that values diversity and inclusion, respect and integrity, customer focus, and innovation.

PPFA participates in the E-Verify program and is an Equal Opportunity Employer.

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*PDN-HR

Roles that are denoted as NYC, DC, or both will work a hybrid schedule and are expected to work in their assigned PPFA office a minimum 2 days per week unless the role is denoted as onsite, which requires working onsite full time or 5 days per week.