Executive Assistant (US - Based Investment Firm)

Work Arrangement: Fully Remote, Must Overlap with U.S. Time Zones

Job Type: Full-time

Contract Type: Regular (Employee)

Salary Range: Competitive, Commensurate with Experience

Work Schedule: Monday to Friday, 40 Hours/Week

Location: Remote

Holidays Observed: U.S. Holidays

About Pearl

Pearl connects top-tier talent from across the globe with some of the most innovative and fast-growing organizations in the U.S. and EU. With a sharp focus on long-term fit and operational excellence, we partner with clients who value precision, professionalism, and people who can truly own outcomes.

About the Client

Our client is an established investment firm focused on acquiring and growing small to mid-sized businesses across the United States. The role directly supports the firm’s Founder and CEO—an experienced fund manager currently managing his second fund alongside a portfolio of personal investments.

This position goes beyond standard executive support, blending business operations with personal assistance in a high-trust, high-autonomy environment. From coordinating business meetings to managing household logistics, the ideal candidate will thrive in a dynamic setting where confidentiality, ownership, and proactivity are paramount.

Position Overview

The Executive Assistant will serve as a strategic right hand to the Founder, seamlessly balancing executive assistant responsibilities with personal assistant tasks. The role calls for someone who is detail-obsessed, highly adaptable, and capable of handling both high-level business operations and personal logistics with grace and confidentiality.

This is a great opportunity for someone who thrives in a fast-paced, entrepreneurial environment and enjoys wearing multiple hats.

Key Responsibilities

Executive & Operational Support

• Coordinate complex calendars, appointments, and meeting schedules
• Handle communications—screen, triage, and respond to emails, calls, and correspondence
• Prepare PowerPoint decks, reports, and professional documents
• Coordinate with universities for intern postings, screen applicants, and conduct initial interviews
• Support project management by tracking timelines and deliverables
• Transcribe AI-generated meeting notes and follow up on action items
• Conduct online research to support business decisions and strategic planning

Personal Assistant & Household Management

• Schedule and manage personal appointments, events, and travel
• Book flights, accommodations, and transportation for personal and business trips
• Handle personal errands such as online purchases, gift sourcing, and special requests
• Support household operations by scheduling repairs, coordinating vendors, and organizing events
• Manage personal communications with discretion and efficiency

Confidentiality & Discretion

• Maintain strict confidentiality across all personal and business matters
• Operate with integrity and professionalism at all times
  

Must-Haves

• 3+ years of experience as an Executive Assistant or Personal Assistant, preferably supporting a CEO or Founder
• Proven ability to manage both professional and personal matters for high-level executives
• Proficiency in Google Workspace, Microsoft Office (Word & PowerPoint), and communication platforms
• Experience using ChatGPT or similar AI tools for drafting and research
• Excellent written and verbal communication skills
• Highly organized with the ability to prioritize tasks and manage time independently
• Strong discretion, judgment, and problem-solving ability

Nice-to-Haves

• Bachelor’s degree
• Experience working in investment firms, startups, or high-growth environments

Why Join Us?

• Dynamic Work – Be part of both strategic business initiatives and meaningful personal support
• Flexibility – Enjoy the benefits of a remote-first role with purpose-driven autonomy
• Growth-Oriented – Join a team that values continuous improvement and professional development
• Impact – Your work directly influences the efficiency and effectiveness of an investment firm’s leadership