Executive Assistant (US - Based Agricultural Company)

Job Position: Executive Assistant / Chief of Staff
Work Arrangement: Fully remote, overlapping EST hours
Job Type: Full-time
Salary Range: Competitive, based on experience
Work Schedule: 40 hours per week, Monday to Friday, 9:00 AM – 6:00 PM EST
Location: Remote
Holidays Observed: U.S. Holidays
PTO: Per company policy

About Pearl Talent

Pearl works with the top 1% of global candidates and connects them with fast-growing, well-funded startups across the US and EU. Our clients have raised over $5B collectively and are backed by industry leaders like a16z, OpenAI, and Founders Fund. We're building a recruiting company that prioritizes long-term growth, performance-based retention bonuses, and a thriving, community-oriented remote culture.

About the Company

Our client is a strategic consulting firm that partners with organizations in specialized industries to drive operational excellence and scalable growth. Grounded in the philosophy of continuous improvement, they believe small, intentional changes can lead to long-term transformation.

This remote-first company blends technology, systems thinking, and hands-on execution to help clients maximize efficiency, streamline operations, and build sustainable success. The work environment is fast-paced, impact-driven, and highly collaborative, with a strong emphasis on structure, accountability, and innovation.

Position Overview

The Executive Assistant / Chief of Staff will serve as a trusted partner to the executive team, managing priorities, streamlining operations, and overseeing strategic initiatives. This role requires someone who’s highly organized, proactive, and analytical—able to bring structure to chaos and ensure nothing slips through the cracks.

Key Responsibilities

Executive Support & Prioritization

• Manage executive calendars, meetings, and communications with precision and discretion
• Act as a gatekeeper, organizing and triaging requests
• Draft presentations, prepare briefing materials, and handle high-level correspondence
• Ensure alignment between executive priorities and day-to-day execution

Strategic Operations & Project Management

• Lead internal strategic projects and support decision-making with research and data
• Develop and maintain SOPs to improve efficiency
• Monitor and report on KPIs, project progress, and business metrics
• Identify areas for operational improvement and drive implementation

Team & Stakeholder Coordination

• Liaise between executives, teams, and external partners
• Facilitate meetings, goal alignment sessions, and strategic planning
• Coordinate deliverables and deadlines across departments

Financial & Administrative Oversight

• Support budgeting, forecasting, and financial tracking
• Manage contract administration and vendor coordination
• Maintain executive documentation and reporting systems

Must-Haves

• 5+ years of experience in executive support, operations, or Chief of Staff roles
• Proven experience working with founders or C-suite in high-growth environments
• Excellent organizational, communication, and time-management skills
• Proficiency in tools like Google Workspace, Trello, Slack, and CRMs
• Ability to work independently, manage multiple priorities, and think strategically

Nice-to-Haves

• Experience in consulting, operations, or business optimization
• Familiarity with continuous improvement methodologies (e.g., Kaizen, Lean, Six Sigma)
• Background in financial planning, systems building, or team leadership

Why Join Us?

• Make an Impact – Help shape executive operations and company strategy
• Flexible Remote Work – Autonomy and structure in a remote-first environment
• Growth-Focused Culture – High expectations with high support and opportunity
• Competitive Pay – Aligned with experience, performance, and contribution
• Long-Term Potential – Be part of a team where your growth is a priority