Office Manager/ Facilities and Reception

We are looking for a Office Manager who will take care of the office environment organizing and coordinating administration duties and office procedures and supplies. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety.

Responsibilities

• Provide general support to visitors.
• Organize the office layout and order stationery and equipment.
• Organize and accept all shipments with couriers.
• Maintain the office condition and arrange necessary repairs.
• Organize office operations and procedures.
• Ensure that all items are invoiced and paid on time.
• Point of contact with office vendors.
• Assist in the onboarding process for new hires.
• Address employees queries regarding office management issues.
• Liaise with facility management vendors, including cleaning, catering and security services.

Requirements and skills

• Experience as an Office Manager, Front Office Manager or Administrative Assistant.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Proficiency in Google products.
• Hands on experience with office machines (e.g. fax machines and printers).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Highly proficient in spoken and written English
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.