Accounts Payable Coordinator

About Passport:

At Passport, we empower brands to reach their global potential by delivering the #1 international solutions for direct-to-consumer businesses. What sets us apart is our expertise in international shipping—enabling brands like Carpe, OneSkin, Rhode, GORUCK, and Wildflower Cases to scale globally with ease. Our extensive network, in-house team of logistics and ecommerce experts, integrations with Shopify and other ecommerce platforms, and user-friendly portal make us the trusted partner for growth-focused brands looking to expand internationally and create seamless cross-border experiences.

Overview:

We are seeking a skilled and experienced Accounts Payable Coordinator to join our finance team. The ideal candidate will oversee all aspects of accounts payable operations, ensuring accuracy, efficiency, and compliance with company policies and procedures. The Accounts Payable Coordinator will play a crucial role in managing vendor relationships, optimizing payment processes, and contributing to the financial health of the organization.

• Oversee the full cycle of accounts payable operations, including invoice processing, invoice validation, and payment processing
• Review and approve invoices for accuracy, completeness, and compliance with company policies and relevant regulations.
• Own the audit process of all vendor bills.
• Coordinate with internal departments to resolve invoice discrepancies, coding issues, and payment inquiries in a timely manner.
• Identify and track resolution of all vendor related discrepancies and ensure credit memos are obtained for all discrepancies.
• Maintain accurate and up-to-date vendor records, including contact information, payment terms, and banking details.
• Prepare and analyze accounts payable aging reports, identifying overdue payments and implementing strategies to minimize delinquencies.
• Develop and maintain strong relationships with vendors, fostering open communication and resolving issues to ensure timely and accurate payments.
• Collaborate with cross-functional teams to streamline accounts payable processes, identify areas for improvement, and implement efficiency enhancements.
• Assist with month-end and year-end closing activities, including accruals, reconciliations, and financial reporting as needed.
• Stay current on industry trends, best practices, and regulatory changes related to accounts payable processes and financial operations.

• Bachelor's degree in accounting, finance, or a related field
• Proven experience (3-5 years) in accounts payable or similar finance roles, with demonstrated leadership and supervisory skills.
• Strong knowledge of accounting principles, financial regulations, and accounts payable best practices.
• Proficiency in accounting software (e.g., Quickbooks, Netsuite, Bill.com,Tableau) and Microsoft Excel.
• Excellent attention to detail, analytical skills, and problem-solving abilities.
• Effective communication skills in English, both verbal and written, with the ability to interact professionally with internal and external stakeholders.
• Ability to prioritize tasks, manage multiple projects simultaneously, and meet deadlines in a fast-paced environment.
• Proactive mindset with a continuous improvement orientation, always seeking opportunities to optimize processes and enhance efficiency.
• Experience in the logistics or transportation industry is preferred but not required.

A sneak peek into our perks & benefits:

- Competitive cash and equity packages

- Travel & Expenses funds for company events

- 100% remote work environment #LI-Remote

- Paid Time Off

- Paid Parental Leave

- Monthly team get-togethers - bring on the Zoom comedians, pop-a-shot contests, and sip ’n paints!

- Quarterly team (virtual) gatherings and annual team offsites

- Learning & Development Fund for upskilling or products to improve your day-to-day work life

- One time remote work stipend to up your WFH game

- Teammates around the world in 8 different time zones!