Commercial Real Estate Specialist

Outsource Access is looking for a highly motivated Commercial Real Estate Virtual Assistant to support our dynamic commercial real estate team. This role is crucial in ensuring that our operations run smoothly while providing top-notch service to our clients. The ideal candidate will possess a strong understanding of commercial real estate practices, excellent communication skills, and a demonstrated ability to multitask.

As a Commercial Real Estate Virtual Assistant, you will assist with a variety of administrative tasks, including market research, client communications, and document management. Your expertise will help streamline processes, enhance team efficiency, and contribute to successful real estate transactions.

Key Responsibilities

• Property Ownership Research & Outreach
• Use top-tier software tools to identify and verify property owners.
• Reach out to property owners via email and phone to explore potential sales.
• Conduct deep-dive online research to track down accurate contact details.
• KMZ File & Google Earth Management
• Organize and update KMZ files in Google Earth for seamless property visualization.
• Keep track of retailer sales data to maintain up-to-date records.
• Data Management & Organization
• Build and maintain a real estate ownership database with crucial market info.
• Keep all property addresses, owner details, and contact info well-organized.
• Ensure documents are filed properly for quick and easy access.
• Drafting & Documentation
• Assist in drafting Letters of Intent (LOIs) and contracts using our templates.
• Prepare and send official letters to property owners.
• Digital Presence & Marketing Support
• Keep our LinkedIn page updated with engaging content.
• Refresh and enhance our company website with fresh images and project details.
• AI Integration & Business Improvement
• Stay ahead of the game by exploring AI tools for better data management.
• Find innovative ways to streamline site searches and improve efficiency.
• Market Research & Business Expansion
• Conduct in-depth research on businesses and industries for investment opportunities.
• Track and analyze business data to spot growth potential.
• Develop strategies to increase sales and improve operations.

• 4-5 years of experience in commercial retail real estate, preferably in an administrative or Virtual Assistant role.
• Strong understanding of commercial real estate principles, market trends, and property permits.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint), CRM software, and property lookup tools.
• Experience with Google Earth, KMZ file management, and mapping tools like Maptiv.
• Excellent written and verbal communication skills, with clear English proficiency and a professional demeanor.
• Highly organized with strong attention to detail and ability to manage multiple tasks.
• Self-starter with a proactive approach to problem-solving and process improvement.
• Strong time management skills and ability to meet deadlines in a fast-paced setting.
• Ability to work independently and collaboratively within a remote team.

• Employee Benefits
• Health and Wellness: Comprehensive HMO coverage for you and your dependents.
• Security and Peace of Mind: Group Life Insurance Benefit to safeguard your future.
• Financial Flexibility: Virtual Credit Card for added convenience and purchasing power.
• Work-Life Balance: Generous Paid Leaves to recharge and prioritize personal time.
• Government Benefits: Full support for required government benefits.
• And More: Exciting additional benefits that will be shared with you!
• Supplemental Pay Types
• 13th Month Salary: A festive bonus to celebrate the year’s hard work.
• Overtime Pay: Compensation for your extra effort and time.
• Night Differential: Additional pay for working late hours or shifts.
• Incentives: Performance-based incentives to reward your contributions and achievements