Executive Assistant, Public Sector

At Okta, an Executive Assistant plays a crucial role by providing comprehensive administrative support to the leadership within the Public Sector Sales organization. You'll manage complex calendars, coordinate meetings across different time zones, and anticipate the needs of the executives. Your proactive approach will help streamline communication and project management, making you an essential part of the team!

To qualify for the Executive Assistant role at Okta, you're expected to have 2-4 years of experience supporting multiple remote executives, particularly at a VP-level. Strong organizational skills, exceptional attention to detail, and the ability to handle confidential information are crucial. Flexibility in your working hours is important as well, given the dynamic nature of the business.

Okta promotes a culture of lifelong learning and professional development. As an Executive Assistant, you'll have access to various resources and training opportunities that allow you to enhance your skills and advance your career within the company. Your unique experiences and ideas will also be valued, resulting in a fulfilling work experience.

At Okta, we cultivate a dynamic and inclusive work environment where diverse perspectives are celebrated. As an Executive Assistant, you'll work closely with talented professionals who are passionate about their roles in the Public Sector Sales team, and you can expect a supportive atmosphere that encourages creativity and collaboration.

Absolutely! Flexibility is key for the Executive Assistant position at Okta. Due to the fast-paced nature of the business, you may be required to adjust your schedule to accommodate the needs of the executives, which may include occasional work outside normal office hours.

As an Executive Assistant at Okta, you will use a variety of web-based scheduling and collaboration tools. Proficiency with Microsoft Office Suite and Google Workspace will be essential, allowing you to efficiently manage calendars, create presentations, and facilitate clear communications across teams.

The annual base salary for the Executive Assistant position at Okta varies based on location. For the San Francisco Bay area, the range is between $104,000 and $156,000 USD. Factors such as your skills, qualifications, and experience will be considered to determine your final compensation.

When managing multiple calendars, I employ a strategic approach that prioritizes urgent requests while considering the executives' long-term goals. I assess the importance and time sensitivity of each task, use scheduling tools for clarity, and communicate with stakeholders to ensure everyone is on the same page.

Of course! In my previous position, an important client meeting had to be rescheduled at the last minute. I quickly contacted all participants to find a new time, adjusted travel plans for the executives, and ensured that all relevant materials were ready for the revised meeting time without causing any disruption.

I rely on a combination of digital tools and paper planners to stay organized. I create daily to-do lists, categorize tasks by deadlines, and utilize calendar alerts for important meetings and reminders. This helps me remain proactive and ensures I meet deadlines consistently.

Handling confidential information is of utmost importance in my role. I maintain strict confidentiality by limiting access to sensitive information, using secure platforms for communication, and ensuring that any documents containing private data are stored securely and shared only with authorized individuals.

In my previous role, I frequently organized corporate events and meetings, from small team offsites to larger conferences. I handled logistics including venue selection, catering, and technology coordination, ensuring everything went smoothly. My attention to detail helped create memorable events that met our goals.

I prioritize transparency in communication by ensuring all relevant parties are kept in the loop. I facilitate this through regular check-ins, detailed meeting agendas, and summarizing key takeaways from discussions, which ensures that everyone is aware of their responsibilities and deadlines.

One major challenge I encountered was managing an executive's calendar while also supporting multiple projects with tight deadlines. To overcome this, I implemented a prioritization system that ranked tasks and scheduled buffer times to accommodate unexpected requests, which helped me maintain efficiency.

The most rewarding aspect of being an Executive Assistant is the opportunity to make a significant impact on the team’s success. By anticipating needs and streamlining processes, I appreciate being a pivotal support that enables executives to focus on strategic goals and decision-making.

I regularly participate in webinars, follow industry blogs, and network with other professionals to stay informed about the latest tools and technologies. This continuous learning mindset helps me improve my efficiency and implement innovative solutions in my role.

I am excited about the opportunity to work at Okta because of its commitment to innovation and inclusivity. I admire the company’s culture of celebrating diverse perspectives and believe that my proactive approach and experience in supporting high-level executives will enable me to contribute positively to your team.