Executive Assistant, Planetary Health

We are seeking an experienced Executive Assistant to join our Planetary Health Investments team in our Boston office. This role is ideal for a highly organized, proactive professional who thrives in a fast-paced, high-performance environment.

About the Planetary Health Investments Team

Our Planetary Health team consists of 16 employees across Denmark, London, Singapore, San Francisco, and Boston, focusing on driving the green transition through innovative technologies and biological discoveries to address planetary health challenges at scale. This is a mission-driven team, advancing impactful investments that align with Novo Holdings’ commitment to sustainability and long-term value creation.

About Novo Holdings

Novo Holdings is a world-leading life-science investment firm, dedicated to improving people’s health and the sustainability of society and the planet. Since 1999, we have invested in groundbreaking healthcare and bio-sustainability solutions, generating attractive returns to support the Novo Nordisk Foundation’s grant-giving initiatives in science, humanitarian, and social causes. As of November 2023, Novo Holdings managed total assets of EUR 150 billion.

Your Role: Support Our Team and Contribute to Our Culture

You will play a pivotal role in supporting the Planetary Health Investments team, primarily managing complex calendars and travel arrangements for four Partners and one yet to be hired Principal, while contributing to a high-functioning and collaborative environment. Two of the partners are based in San Francisco and two are based in Boston.

Key Responsibilities

• Calendar & Meeting Coordination: Proactively manage complex schedules, ensuring seamless coordination of meetings and engagements across time zones.
• Travel & Event Planning: Organize and execute all aspects of domestic and international travel, conferences, and events.
• Preparation & Support: Ensure that Partners are well-prepared for meetings and engagements with all necessary materials.
• Internal Team Coordination: Work closely with Copenhagen-based Planetary Health EA and participate in Novo Holdings’ cross-departmental EA network.
• Project & Process Support: Assist with key organizational processes such as Novo Insights, Engagement Surveys, and other internal cycles.
• Expense & Administrative Management: Handle expense reporting and various administrative duties to maintain operational efficiency.
• Culture & Team Spirit: Act as the team’s cultural and social glue, organizing team-building activities, off-sites, and social events in the US and abroad.

Additionally, you will contribute to team development and team spirit by being that special “cultural and social glue” and the initiator that helps hold a team together.

As Executive Assistant you will be part of our cross-departmental EA network, where we share knowledge and experiences from diverse backgrounds, providing a great platform for knowledge sharing and development, helping and support each other and optimizing ways of working across Novo Holdings.

We are looking for an Executive Assistant with a strong background in professional services and experience managing executive-level support in private equity, investment banking, law firms, or consulting. Candidates from these backgrounds will be well-versed in the nature of the work and the demanding, high-performance environment.

Key Qualifications

• 5+ years of experience as an EA/PA or Team Coordinator, supporting executive-level professionals in large financial institutions, private equity firms, investment banks, law firms, or consulting companies.
• Proven track record of excellence, including stellar references and a history of high performance.
• High proficiency in IT tools, especially Microsoft Office 365.
• Salesforce knowledge is a plus.
• Strong presence, with a confident and accommodating personality.

Medical and dental, retirement, 5 months of parental leave regardless of gender, commuting reimbursement, One Medical membership, fitness reimbursement, family planning benefits, home internet reimbursement, daily catered lunches, generous PTO and holiday time.