Personal Assistant

The Personal Assistant will be responsible for providing high-level administrative and organizational support to the COO. This role will contribute to the smooth and efficient operation of the COO office, working closely with stakeholders across corporate functions to ensure effective time management, meeting preparation, and coordination of executive-level logistics.

Key Responsibilities:

• Detailed list of the primary tasks and responsibilities for this role.
• Manage and prioritize calendar scheduling, including coordination across time zones, video conferencing, and room bookings
• Maintain the COO’s daily schedule, ensuring timely meeting preparation and agenda alignment
• Coordinate travel arrangements including flights, accommodations, and itineraries for the COO
• Assist in planning and executing events and meetings across corporate functions and Nebius
• Maintain digital and physical document filing systems for the COO office
• Support time reporting, internal reporting, and administrative tracking for the COO

Qualifications:

• Around 5 years of experience in a similar executive assistant role
• Proven experience supporting C-level executives
• Fluent in English, with excellent written and verbal communication skills
• Detail-oriented with strong interpersonal skills
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar/travel management tools
• Clear and professional communication style
• Proactive, highly organized, and reliable
• Discreet and trustworthy with confidential information
• Ability to multitask and prioritize in a fast-paced environment
• Positive, service-oriented attitude
• Demonstrates maturity, sound judgment, and emotional intelligence in high-stakes or sensitive situations
  Preferred qualifications:
• Experience in a corporate functions or operations environment
• Familiarity with collaboration tools like Confluence, Jira, Slack, and expense/time reporting platforms