Executive Assistant - job 1 of 5

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation.

Comcast NBCUniversal has announced its intent to create a new publicly traded company ('SpinCo') comprised of most of NBCUniversal's cable television networks, including USA Network, CNBC, MSNBC, Oxygen, E!, SYFY and Golf Channel along with complementary digital assets Fandango, Rotten Tomatoes, GolfNow, GolfPass, and SportsEngine. The well-capitalized company will have significant scale as a pure-play set of assets anchored by leading news, sports and entertainment content. The spin-off is expected to be completed during 2025.

As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we'll continue to create and deliver content that reflects the current and ever-changing face of the world.

NBCUniversal Team is looking for an Executive Assistant. In this role you will be responsible for managing the day-to-day administrative functions for the SVP, Studio Services and for the CFO, Studio Operations and Global Real Estate. Additionally, you will be assisting with schedule management, meeting coordination & minutes, managing a variety of clerical duties and assisting with correspondence. Moreover, you will be responsible for departmental administrative duties i.e., vacation tracking, reporting, special projects.

What You’ll Do

• Completes a broad variety of administrative tasks for the SVP, Studio Services and CFO, Studio Ops including representing the SVP and CFO in all interactions (internal and external) with poise and tact. 
• Responsible for proactively managing/coordinating daily schedule/calendar, contacts, travel arrangements, meetings (internal and external), conferences, and seminars.
• Provides a bridge for smooth communication between the SVP’s, CFO’s office and internal departments, demonstrating leadership to maintain credibility, trust and support with senior management staff.
• Responsible for the timely preparation/compilation of data/edits and distributing reports, forms, and documents. 
• Creates and edits presentations, agendas, spreadsheets, communications, databases, and reports.
• Responsible for supporting the Studio Services and Finance teams’ ad-hoc special projects and monthly report generation.
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Responsible for excellence in meeting/event preparation, set-up, and follow-up including preparing presentations/agendas/materials, documenting notes, and coordinating follow-up items to completion, arranging for food/drink.
• Coordinates travel arrangements including air, hotel, ground transportation, and business meals and outings.
• Prepare and track expense reports.
• Serve as first-line of defense with the high volume of communications of phone and email
• Responsible for drafting and editing correspondence.
• Responsible for developing and maintaining efficient and accurate record keeping/filing systems.

Let’s Talk About You…

• Executer- You get things done! Using strong business acumen, organizational and superior process/project management skills, you prioritize and execute numerous complex projects in parallel.
• Communicates with ease- You have a way with words. Has very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, executive team, external partners.
• Tech-savvy – You are an MS Office whiz and can take on new software with ease
• Juggler – You know how to manage multiple tasks and priorities and move them all along effectively while keeping stakeholders updating and informed
• Impeccable attention to detail– You bring customer requests to life by organizing the team’s daily work plans and scheduling commitments. The studio operations team will excel with your keen attention to work due dates and schedule commitments

What You Have…

• 5+ years’ executive assistant experience
• BA/BS degree

What Could Set You Apart…

• Demonstrated proactive approaches to problem-solving with strong decision-making capability and emotional maturity.
• Highly resourceful team-player, with the ability to also be extremely effective independently.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response.
• Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
• Forward looking thinker, who actively seeks opportunities and proposes solutions.
• Advanced capabilities in PowerPoint presentation development and editing.
• Naturally energetic, enthusiastic, engaging, and outgoing interpersonal style.

Additional Requirements:

• Required On-Site: This position is required to be performed full-time from an NBCUniversal-designated worksite.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $70,000 - $90,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].