Administrative Coordinator, Business & Legal Affairs

Join our NBCUniversal EPIC Legal Team! EPIC symbolizes key foundational principles as we strive to be extraordinary partners to our businesses in an evolving environment. Here at NBCU Legal, we are Expert Partners who provide Inspiring and Creative solutions to our clients. We are subject-matter experts who collaborate with our legal colleagues and clients to guide, solve and push for our collective success. We inspire by bringing optimism and positivity to our work, and apply strategic and innovative thinking to support our businesses.

NBCUniversal owns and operates over 20 different businesses across 30 countries including a valuable portfolio of news and entertainment television networks, a premier motion picture company, significant television production operations, a leading television stations group, world-renowned theme parks and a premium ad-supported streaming service.

Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. Our Diversity, Equity and Inclusion initiatives, coupled with our Corporate Social Responsibility work, is informed by our employees, audiences, park guests and the communities in which we live. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.

Role Purpose:

The Administrative Assistant for the Ad Sales, Business & Legal Affairs Group will be responsible for administrative support, contract management, and general assistance for the group attorneys in all aspects. The candidate must possess strong organizational skills, as well as the ability to communicate effectively with the lawyers and their in-house clients.

Job Duties:

• Provide administrative assistance and support for General Counsel and group of attorneys
• Own calendar and meeting scheduling
  • Arrange and schedule numerous meetings involving executives at all levels
  • Maintain and update calendars
  • Coordinate audio/visual needs for critical meetings
  • Develop and maintain relationships with executive assistants throughout the company
  • Demonstrate flexibility, patience and persistence in routinely rescheduling meetings
• Prepare executive presentations as directed, including both electronic and hard copy files
• Answer phones professionally, take messages, and handle scheduling and logistics for meetings
• Arrange travel and accommodations, process travel expenses, and prepare expense reports
• Process invoices from outside counsel and others
• Manage contracts, as well as prepare, revise or review documents, under attorney supervision
• Plan and implement internal and external team communication
• Maintain team intranet presence
• Prepare summaries and indexes of agreements
• Organize and maintain documents in electronic filing systems
• Manage special projects as designated

Basic Requirements:

• 1+ years of work experience
• Bachelor’s Degree or equivalent experience
• Proficiency in Microsoft Office, including Word, PowerPoint, and Outlook

Desired Characteristics:

• Strong work ethic, with ability to multitask successfully, work efficiently and meet multiple deadlines
• Excellent administrative and organizational skills, with high attention to detail
• Exceptional oral, written, and interpersonal communication skills
• Ability to see matters through from conception to completion
• Proven ability to maintain strict confidentiality and professionalism, while exercising discretion
• Ability to work independently and collaboratively

Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $47,500 - $60,000; overtime eligible.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].