Job details

Student Liaison Intern (2 positions)

Music@Menlo is seeking two Student Liaison Interns for its 2025 Chamber Music Institute, a summer program for approximately forty young musicians who come to Music@Menlo from around the world. Through project-based, hands-on work, interns will have the opportunity to learn more about what goes on behind the scenes at an international arts organization and to gain valuable, practical skills in coordinating the day-to-day operations of an intensive summer program for talented young musicians ages twelve to thirty (for both day program and overnight students). Student Liaison Interns work closely with the Director of Artistic Administration as well as artist-faculty.

Responsibilities

Pre-festival:

Assist with program planning and implementation
Create and distribute welcome packets and orientation materials
Serve as primary point of contact for Institute participants and their families
Plan onsite leisure activities for participants such as games, birthdays, sports activities, etc.
Plan and lead orientation sessions for participants and their families
Coordinate and manage sheet music library
Depending on driving qualifications, greet participants at airport as needed

During the festival:

Assist teaching staff with morning roll call and announcements
Coordinate room assignments (e.g., practice rooms, teaching rooms)
Schedule room monitor volunteers and communicate with volunteers
Assist with the creation and distribution of daily coaching schedule
Promote and ensure a safe and healthy environment for program participants
Assist with special events and performances, including young performers concerts and dress rehearsals, post-concert receptions, and runout performances

Other duties may be assigned to ensure the overall comfort and success of Institute participants.

Qualifications

The ideal candidates will have strong writing, analytical, organizational, and interpersonal skills; advanced skills with computers and technology; and impeccable attention to detail. Through this internship, interns have the opportunity to further develop these job skills as well as learn new skills. Interns must have positive energy and a willingness to pitch in and be a team player wherever needed. The position requires flexibility, stamina, and the ability to thrive in a fast-paced environment. Interns must be open to receiving feedback and guidance throughout the course of their internship. An interest in classical music or the performing arts as well as the ability to read sheet music is helpful, but not required.

In addition, the following qualifications are required to ensure a meaningful, well-rounded experience for the intern:

Sound judgment, tact, diplomacy, and a solid sense of the skills and discretion needed to work with students and their families
Ability to remain calm and pleasant in a fast-paced environment, as well as make good decisions quickly
Interns must be available and willing to work full-time, including weekends

Preferred

Experience working with youth in a summer camp or day program setting, or experience at the college level as a residential life adviser or student peer adviser/counselor

Dates, Compensation, Work Hours, Misc. Info

Internship dates are June 15 through August 11, 2025. This is a full-time, seasonal, non-exempt position. Hourly compensation is at the rate of $17.00 per hour. Work hours through July 3 will be approximately 9:00 a.m. to 4:30 p.m., Monday through Friday allowing for a 30-minute lunch. Beginning July 8, the work schedule will change to include various forty-hour work week shifts, which may begin mid-week and may include Saturday and Sunday hours plus paid overtime. All interns are required to complete a successful background check. Minors will be required to secure a State of California minor work permit before commencement of and as a requirement for employment.

Our full-time interns are eligible to participate in our generous benefits package for the duration of their assignment, starting in the month following date-of hire, including comprehensive group insurance plans, retirement plan with exceptional employer contributions, and lunch on site during the festival.

Interns will be responsible for securing their own housing and transportation arrangements. Housing is available at Menlo College, a short five-minute walk from the Music@Menlo office. Interns will coordinate directly with Menlo College if choosing to reside there.

In addition, interns may access the following benefits:

On-the-job training and hands-on experience working with the organization’s staff in a professional, supportive environment
A broad perspective on the many components that form an internationally renowned classical music festival
Free tickets to select performances, subject to availability and schedule demands
For positions beginning prior to July 8, a seminar series led by staff and guest speakers focusing on topics related to nonprofit management, such as nonprofit finance, strategic planning, fundraising, and arts marketing
Career development assistance
College credit, work study, independent study, and/or cooperative learning programs may be available through your college or university. Participants may arrange for academic credit through their school, if desired.

To Apply

Complete the application form at www.musicatmenlo.org/about/internships and include your cover letter and résumé using the links on the application form. Please email your 2 letters of recommendation to internships@musicatmenlo.org.

Preferred deadline: February 1, 2025, or until positions are filled. Interviews to be scheduled beginning February 2 or as applications come in.

About Music@Menlo

Music@Menlo, an internationally acclaimed chamber music festival and institute under the artistic direction of cellist David Finckel and pianist Wu Han, was founded in 2003. Based in Atherton, California (30 miles south of San Francisco), Music@Menlo is an important part of the Bay Area’s dynamic cultural fabric. Music@Menlo is noted for its world-class chamber music performances, extensive audience engagement programs, intensive training for preprofessional musicians through its Chamber Music Institute, and efforts to enrich and expand the global chamber music community.

About the Arts Management Internship Program

Music@Menlo’s internship program is ideally suited for motivated individuals who are eager to learn about the field of arts management and related work areas in a professional setting. An internship with Music@Menlo offers invaluable training and mentorship toward a professional career in arts management or nonprofit administration. Through on-the-job training and hands-on experience, interns gain practical experience and develop professional skills to take them into the next stage of their career development.

Average salary estimate

$35360 / YEARLY (est.)

min

max

$35360K

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What You Should Know About Student Liaison Intern (2 positions), Music @ Menlo

Music@Menlo is on the lookout for two enthusiastic Student Liaison Interns to join us for our exciting 2025 Chamber Music Institute. If you've ever been curious about the behind-the-scenes workings of an international arts organization, this is your chance! Our summer program hosts around forty talented young musicians from across the globe, and as a Student Liaison Intern, you'll play a key role in their experience. Your responsibilities will range from planning and organizing activities to assist in the execution of the program. You’ll create welcome packets, lead orientation sessions, and even coordinate leisure activities for participants to enjoy. During the festival, you'll help manage daily schedules, communicate with volunteers, and make sure that everyone is comfortable and happy. We're looking for candidates who possess strong organizational skills and can handle the fast-paced environment that comes with coordinating a major music institute. While an interest in classical music and the performing arts is beneficial, what truly matters is your positive energy and willingness to learn. This internship is not just about work; it’s about immersing yourself in the vibrant music culture and gaining hands-on experience in arts management. If you're ready to dive in headfirst and make this summer unforgettable for young musicians, we want to hear from you!

Frequently Asked Questions (FAQs) for Student Liaison Intern (2 positions) Role at Music @ Menlo

What does the Student Liaison Intern role at Music@Menlo involve?

The Student Liaison Intern role at Music@Menlo involves assisting with the planning and execution of the Chamber Music Institute. Interns will coordinate activities, facilitate communication with participants, and help manage day-to-day operations, ensuring a smooth and enjoyable experience for young musicians.