Student Organization Coordinator (AY 25-26 900094)

This position is compensated at the Level C rate on the Midd student wage scale.

The Student Activities Offices works with the SGA and student organizations to facilitate inclusive programming on campus that allows students to participate positively in the community. The Student Organization Coordinator works to strengthen the leadership of all organizations by:

• Serving as a liaison between student organizations and the Student Activities Office
• Improve communication and resources across organizations with similar themes for increased collaboration
• Providing administrative support for organization’ finances
• Coaching student org leaders through campus processes such as hosting events, finding funding, etc
• Provide opportunities for discourse on topics common across organization themes

Responsibilities: Working with the Student Activities Office this student position will:

• Support organization treasurers in keeping accurate records and complete paperwork in a timely fashion
• Perform semesterly audits of their organizations (financial, membership, event)
• Work collaboratively with SAO, Events Management, SGAFC and other departments to provide resources to organization leaders as needed
• Process student organization vouchers and invoices on Presence and Oracle
• Work closely with group leaders, SAO staff, and students to produce positive events for the community
• Support SAO staff in organizing and conducting yearly trainings and monthly meetings
• Track student organizations’ registration and requirements• Serve as a front desk staff member in the Student Activities Office

Experience Desired:

• A commitment to diversity and inclusion is required
• Demonstrated experience managing student org budgets desired but not required
• Prior leadership and work experience on campus
• Previous experience in a leadership position in a student organization is helpful
• Demonstrated experience organizing and promoting campus programs and events
• Excellent interpersonal and communication skills
• Strong attention to detail
• Ability to remain organized while balancing multiple priorities and tasks
• Self-motivated and reliable
• Ability to work independently and proactively on projects
• Ability to work with a team and accept direction from supervisors
• Willingness to greet and direct SAO visitors in a friendly professional manner
• Creative thinker and solution-oriented
• Professional etiquette
• Ability to maintain confidentiality

Knowledge Desired:

• Basic computer skills, proficiency in MS Word, Excel, Outlook, Google Drive
• Knowledge of Presence and 25Live is helpful.
• Basic office skills – photocopying, filing, and answering phones.
• Understanding of the processes involved in student org leadership, management, and budgeting at Middlebury.

Other:

• Successful candidate cannot concurrently hold an officer position in an member organization of the board for which they serve as the Coordinator.
• We are hoping to hire a Coordinator for each of the following boards:
• Academic and Publications
• Club Sports
• Hobby & Special Interest
• Outdoor Pursuits
• Recreation
• Performing Arts
• Political, Activist, & Debate (PAD)
• Social Houses

Essential Functions:

Student Employment Eligibility:

Unless restricted by certain visa status, all students with an active status for the semester are eligible for jobs on campus.

Students on leave or withdrawn are not eligible to work in student employment positions until the semester in which they return. If you are currently withdrawn or on leave you are eligible to be employed in staff positions.

Some may be restricted due to financial aid status. International students (non-resident aliens) may not work off campus unless they have applied for and received work authorization from the United States government. (An F-1 visa does not give work authorization.) Off campus work study positions are available only to U.S. citizens on financial aid with a federal work study component.

Student are not eligible to work remotely from International locations.

Hour Limitations:

All student employees are limited to working no more than 20 hours per week in on campus jobs during the academic year (this includes exam periods). The only exception is when there is a full week when school is not in session. Specifically: February recess, Spring recess, and full weeks of December or summer recess. During these time periods only, students can work up to 40 hours per week. International Students: Visa restrictions prohibit international students from exceeding 20 hours of work per academic calendar week.