Safety and Compliance Admin Officer

Join our mission to keep children and employees safe

Are you passionate about safety, organisation, and making a real impact behind the scenes? We’re looking for a proactive and detail-oriented Safety and Compliance Admin Officer to play a key role in supporting our Quality, Safety and Compliance Program.

In this vital position, you’ll coordinate the Safety Support Desk, manage data and external communications, and assist with important regulatory reporting tasks. Working closely with a dedicated team, your efforts will help us maintain the highest standards of safety and wellbeing for both children and staff.

This hybrid role (3 days in our East Melbourne office, 2 days remote) is perfect for someone who thrives in a fast-paced environment, and cares deeply about creating safer spaces.

About MACSEYE

🌟 Make a real impact: you’ll play a pivotal role in shaping the lives of children, supporting their development in a lively and supportive atmosphere

🤝 Supportive team environment: you will collaborate with a passionate and friendly team dedicated to excellence in early childhood education

🚀 Growth and development: you have the opportunity to advance your career with ongoing professional development opportunities in a thriving field

MACSEYE is a pioneering organisation dedicated to developing a network of early childhood and school-aged care programs across Melbourne Catholic Archdiocese. Our mission is to support children in reaching their full potential through holistic development, identity, health, and well-being.

Guided by principles of child-centered care, collaboration, lifelong learning, and evidence-based decision-making, we partner with schools, parishes, and communities to foster a connected and supportive environment for children and their families.

As the Safety and Compliance Admin Officer, you’ll play a crucial role in ensuring the smooth operation of our Quality, Safety and Compliance Program through a variety of administrative and coordination tasks:

• Coordinate the Safety Support Desk by monitoring inbox and phone lines, responding to queries, escalating incidents when needed, and ensuring accurate documentation and record keeping

• Maintain safety and compliance data through up-to-date spreadsheets, centralised documentation, and supporting data analysis and reporting efforts

• Support external stakeholder communication by assisting with regulatory correspondence, tracking deadlines, and preparing reports and presentations

• Manage online compliance submissions to key portals such as NQAITS and Worksafe, and coordinate applications like council kitchen licenses, ensuring accuracy and timeliness

• Provide general administrative support to the team, including scheduling, reporting, process improvement suggestions, and preparation of stakeholder materials

What you’ll bring:

• Tertiary qualification in Administration, Project Management, or a related field

• Experience in admin or project support, with bonus points for education or community service backgrounds

• Confident using online portals, spreadsheets, and Microsoft Office (Excel, Word, Outlook, Teams)

• Strong organisational, communication, and problem-solving skills with sharp attention to detail

• Proactive, collaborative, and adaptable - you thrive in dynamic environments and handle sensitive info with care

What’s in it for you?

💰 Competitive salary & benefits – Enjoy a generous salary and a developing benefits package

📚 Ongoing training – Access continuous professional development and training opportunities

🌍 Inclusive environment – Thrive in a welcoming and supportive workplace

📈 Career advancement – Explore opportunities for growth and progression within our organisation

As a child-safe organisation, MACSEYE prioritises the safety, wellbeing, and protection of children in our care. Applicants will be required to undergo relevant child safety screening prior to appointment and adhere to our child-safe practices.

We welcome applications from people of all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.

Join us at MACSEYE, where every day is an opportunity to make a difference!

As a child safe organisation, MACSEYE prioritises the safety, wellbeing and protection of children in our care. We require applicants to undergo relevant child safety screening prior to appointment and for all employees to adhere with our child safe practices.  

We welcome applications from people from all ages, genders, cultural and linguistic backgrounds, religious beliefs, Aboriginal and Torres Strait Islander peoples, and people with disabilities.