HR Intern

LUXASIA is the leading beauty omnichannel distribution platform of Asia Pacific that has successfully enabled brand growth for more than 100 luxury beauty brands. Our integrated brand-building capabilities include luxury retail, online commerce, consumer marketing, and supply chain management. Since 1986, the company has partnered the world’s finest brands, such as Aveda, Bvlgari, Calvin Klein, Diptyque, Hermes, La Prairie, Montblanc, and SK-II. We have also established Joint Ventures with the likes of LVMH Group, Elizabeth Arden, Puig, Yves Rocher, D&G, Laura Mercier and By Terry. At the core of our business is a diverse and dynamic #OneTeam of 2000 talents that shape the face of luxury beauty, and delights consumers daily across our growing footprint of 15 markets.

Why Join Us?

At LUXASIA, we believe there is beauty within every talent – that is you.

We grow you by building your competencies and unleashing your potential. We have curated a vast portfolio of over 100 luxury brands across Asia Pacific, and growing. Your work will enrich the lives of millions of consumers across the region. With us, you get to be an entrepreneur, running the business like it is your very own. We give you the autonomy but not without guidance and genuine care. We are a diverse and inclusive team that is courageously innovative. Together as #OneTeam, we celebrate differences, embrace change, explore new ideas, take risks, fail fast, and drive results. While challenges at work are inevitable, the journey promises to be fulfilling.

With LUXASIA, an exciting career filled with robust professional growth awaits you. Isn’t that beautiful?

You’ll also get to:

• Be exposed to how LUXASIA is innovating and transforming the Beauty Retail & Luxury FMCG industry.
• Gain the opportunity to impact different areas within human resource, talent acquisition, social media, product marketing, customer experience, operations, supply chain and more.
• Receive mentorship throughout your internship and get the chance to shadow one of our LUXASIA's leaders.

Position purpose:

Reporting to HR Executive

Key responsibilities:

• Manage the recruitment and selection process for interns
• Develop and Maintain HR Compliance Knowledge 
• Keeps abreast of new developments in the HR field.  
• Develops a working knowledge of HR information databases and searchable resources.  
• Handle employee engagement program and training.  

Recruitment:

• Screen intern resumes, prioritizing candidates based on qualifications and requirements.
• Screen Beauty Advisor resumes, identifying suitable candidates for open positions.
• Conduct phone interviews for intern candidates, assessing their suitability for the role
• Utilize the Workable platform to screen resumes, ensuring efficient candidate management.
• Post job advertisements on relevant Facebook groups to attract qualified candidates.
• Making Interview meeting and arrangements 
• Ensure Workable and Facebook are current with available job ads and post new positions on various websites including Facebook

Training and Development: 

• Attend seminars and meetings related to the HR profession.  
• Cultivate interpersonal skills  
• Develop negotiating and public speaking skills 
• Information Gathering: Collect and compile all required information for submission to the Department of Skills Development (DSD)
• Report Submission: Prepare and submit comprehensive reports to DSD, ensuring accuracy and timeliness
• Document Compilation: Assemble and organize the following documents for DSD submission
• Vendor Sourcing: Research and identify potential training vendors based on training needs
• Vendor Comparison: Compare and evaluate training vendor proposals, considering factors such as cost, quality, and relevance

HR administration: 

• Track progress, deadlines, and priorities of all projects  
• Prepare Word, Excel and PowerPoint documents  
• Proofread HR documents including HR information, and handbooks.  
• Purchase Order (PO) Creation: Generate and process purchase orders accurately and efficiently.
• Data Entry: Fill in and maintain accurate information related to part-time and full-time employees in relevant databases and systems.
• Document Translation: Translate emails, documents, and other materials between English and Thai to ensure clear communication across the organization
• Welcome Book Preparation: Design, create, and maintain comprehensive welcome books for new hires, containing essential company information and onboarding materials
• Provide general administrative assistance as needed.

Employee Engagement and Activity:

• Workspace Decoration & Design: Seasonal Decorations: Design and implement seasonal decorations for the board and office area, ensuring a visually appealing and thematic environment
• Seasonal Activities: Develop and execute engaging activities related to seasonal themes to foster team bonding and morale.
• Activity Coordination: Coordinate and manage all logistical aspects of team activities, including preparation and execution.
• Team Morale: Promote team spirit and create a positive work atmosphere through engaging activities and decorations 

Teamwork: 

• Work proactively with other team members.  
• Prioritize activities for the best interest of the team when working on joint projects.  
• Openly share new ideas and information with other team members.  

• Personable, able to comfortably and pleasantly deal with a variety of people
• Strong customer service skills
• Problem solving capabilities necessary to accomplish the duties and tasks of the position
• Ability to correctly make decisions involving client issues/ problems including when to escalate the problem to a more senior consultant
• Exceptional written and oral communication skills
• Excellent organizational and planning skills
• Ability to effectively learn and acquire new knowledge and skills.
• Ability to share knowledge and work in a strong team-oriented environment.
• Detail oriented Proficient in Word, Excel, PowerPoint, and e-mail
• Thai Nationality only.

Do you have what it takes to succeed in a fast-paced and intense environment? Do you thrive on challenges? Do you want to bring innovative ideas to life? Are you keen to abandon the status quo, try new things, embrace failures as lessons, recover fast, yet always pursue excellence?

If so, you are the one we are looking for. JOIN US and let’s grow together.

To explore other careers opportunities, visit our careers page @ https://www.luxasia.com/careers/

If you have a question for us, please drop us an email here.

We regret to inform you that only shortlisted candidates will be contacted. Thank you.

Recruitment Privacy Notice

By proceeding with your application, you confirm that you have read LUXASIA's recruitment privacy notice [https://www.luxasia.com/recruitment-privacy-notice/] and consent to the LUXASIA group collecting, processing and disclosing your personal data for purposes specified in the notice.

Note to staffing agencies

Please DO NOT contact LUXASIA’s employees or Talent & Excitement (T&E) team in an attempt to present candidates for our roles. LUXASIA has our own panel of appointed agencies that we work with. Any agency who is interested to work with us must obtain prior written approval from LUXASIA’s T&E team before you submit candidates’ resumes, and then only in conjunction with a valid fully executed contract for service and in response to a specific job opening. LUXASIA will not pay a fee to any Agency that does not have such agreement in place. Thank you for your understanding.

Work from home 2-3 days /week