Accounts Payable (AP) Specialist

Position Summary: We are seeking a detail-oriented and organized Accounts Payable Specialist to join our non-profit organization in Baltimore. This role is crucial in managing the financial obligations of the organization and ensuring timely and accurate processing of invoices and payments.

Key Responsibilities:

Invoice Processing: Review, verify, and process vendor invoices, ensuring compliance with organizational policies.

Payment Management: Prepare and execute payment runs, including checks and electronic payments, while maintaining accurate records.

Reconciliation: Perform regular reconciliations of accounts payable transactions and resolve discrepancies.

Vendor Relations: Communicate with vendors regarding payment inquiries, issues, and account status, fostering positive relationships.

Expense Reporting: Assist in the preparation of expense reports and ensure proper documentation for reimbursement.

Data Entry: Maintain accurate and up-to-date records in the accounting system, ensuring timely entry of all transactions.

Compliance: Ensure adherence to financial policies and procedures, as well as regulatory requirements specific to non-profit organizations.

Support Audits: Assist with internal and external audits by providing necessary documentation and responding to inquiries.

Qualifications:

Bachelor’s degree in Accounting, Finance, or a related field preferred, but not required.

2+ years of experience in accounts payable or a similar financial role.

Proficiency in accounting software and Microsoft Excel; experience with [specific software used by the organization] is a plus.

Strong attention to detail and organizational skills.

Excellent communication and interpersonal skills.

Ability to work independently and collaboratively within a team environment.

Passion for the mission of non-profit organizations and commitment to service.

Benefits:

Competitive salary

Health, dental, and vision insurance

Retirement savings plan with employer match

Generous paid time off and holiday schedule

Professional development opportunities