Receptionist / Office Assistant

Kodiak Robotics, Inc. was founded in 2018 and is a leading provider of AI-powered autonomous vehicle technology committed to a safer and more efficient future for all. The company is developing an artificial intelligence (AI) powered technology stack for driverless commercial trucking applications. Kodiak’s unique modular hardware approach integrates sensors into a streamlined sensor-pod structure that is purpose-built for perception, scalability, and maintainability. The company autonomously delivers freight daily for its commercial customers across the Sun Belt states and for Atlas Energy in the Permian Basin. Kodiak also leverages its commercial self-driving software to develop, test and deploy autonomous capabilities for the U.S. Department of Defense.

We are looking for a Receptionist / Office Assistant to support the day-to-day operations of our dynamic workplace in Mountain View! In this role you will not only be the first person greeting all our visitors but also be responsible for a broad range of administrative office operations and will be an integral player in fostering our workplace culture.  The office is based in Mountain View and this role requires daily, on-site presence.

• Welcome and process all visitors & guests through the guest-management system
• Organize office operations and procedures, ensure regular office and break-room supplies are stocked, manage all office-related purchasing and shipments, and fulfill miscellaneous order requests.
• Support the onboarding and off-boarding process for employees, welcoming and assisting new hires to get settled in the office and  managing access-control/badging.
• Act as the primary liaison between the company and select building management vendors for services such as cleaning, food service, repairs and maintenance, and other services
• Track and manage various expense categories, managing spend towards the budget for those categories effectively
• Manage food services provided to the team including daily catering and ad-hoc snack orders
• Assist the planning and coordinating team activities and events, such as offsites, company parties, and fun in-office events (happy hours, milestone celebrations, etc).
• Assist in managing workplace safety programs including regular workplace safety inspections, emergency response and evacuation procedures.
• Provide clear and effective site-wide communications
• Handle daily shipping and receiving of mail and packages
• Manage other office- and workplace-related projects as needs arise

• 2+ years of previous experience as a receptionist, Office Admin, Office Manager or similar workplace role, in a fast-paced professional environment.
• Excellent professional communicator with an employee-first mentality
• Strong written communication, verbal communication and interpersonal skills,
• Strong skills in operating office systems and tools such as Google Workspace apps and tools, Slack, Zoom, and productivity apps
• Strong organizational skills with great attention to detail.
• Team player. You are always willing to help out and roll up your sleeves.
• You are a self-starter. You take ownership and work to improve processes.

• Competitive compensation package including equity and biannual bonuses
• Excellent Medical, Dental, and Vision plans through Kaiser Permanente, Anthem, and Guardian (including a medical plan with infertility benefits)
• Flexible PTO and generous parental leave policies
• Our office is centrally located in Mountain View, CA
• Office perks: dog-friendly, free catered lunch, a fully stocked kitchen, and free EV charging
• Long Term Disability, Short Term Disability, Life Insurance
• Wellbeing Benefits - Headspace, One Medical, Gympass, Spring Health
• Fidelity 401(k)
• Commuter, FSA, Dependent Care FSA, HSA
• Various incentive programs (referral bonuses, patent bonuses, etc.)

The hourly range for this full-time position is $34.00/hour -$38.00/hour + bonus + equity + benefits. Actual hourly ranges will be based on job-related factors, including exact work location, experience, relevant training and education, and skill level. Your recruiter can share more about the specific salary range for the role location or, if the role can be performed remote, the specific salary range for your preferred location, during the hiring process. Please note that the compensation details listed above are base salary only and do not include bonus, equity, or benefits.

At Kodiak, we strive to build a diverse community working towards our common company goals in a safe and collaborative environment where harassment of any kind is strictly prohibited. Kodiak is committed to equal opportunity employment regardless of race, ethnicity, religion, gender identity, sexual orientation, age, disability, or veteran status, or any other basis protected by applicable law. 

In alignment with its business operations, Kodiak adheres to all relevant statutes, regulations, and administrative prerequisites. Accordingly, roles that carry more sensitive requirements may be limited to candidates that can satisfy additional scrutiny and eligibility for such positions may hinge on verification of a candidate’s residence, U.S. person status, and/or citizenship status. Should the position require, and Kodiak determines that a candidate’s residence, U.S. person status, and/or citizenship status necessitate an export license, bar the candidate from the position, or otherwise fall under national security-related restrictions, Kodiak will consider the candidate for alternative positions unaffected by such restrictions, under terms and conditions set forth at Kodiak’s sole discretion, or, as an alternative, opt not to proceed with the candidate’s application. If applicable, Kodiak may provide visa sponsorship for eligible candidates.