PE Portfolio Executive Assistant #1508

We are seeking an Executive Assistant for the Founder of our investment company, which manages diverse investments across multiple industries. This role requires a professional, adaptable candidate who can maintain confidentiality and thrive in a dynamic, high-pressure environment. Exceptional organizational skills are essential to support both the professional and personal needs of the founder.

Key Responsibilities

• Manage complex calendars, prioritizing tasks across multiple businesses
• Coordinate meetings and travel with attention to detail
• Prepare briefing materials and provide daily updates
• Manage communications with stakeholders
• Maintain multiple email accounts and calendars
• Organize board meetings and investor communications
• Process expense reports and documentation
• Collaborate with business partners and executives
• Handle sensitive information discreetly
• Coordinate staff activities and follow up on directives
• Manage personal affairs, including property coordination
• Arrange personal travel, dining, and entertainment
• Handle personal correspondence and appointments
• Anticipate needs and proactively solve problems

• 7 to 10 years of experience as an executive assistant supporting C-level executives or affluent individuals
• Previous experience in private equity, family offices, or investment-related environments
• Experience in providing support to executives with diverse business interests
• Demonstrated ability to handle multiple priorities in fast-paced settings
• Outstanding written and verbal communication abilities
• High level of proficiency in Microsoft Office and digital communication tools
• Proven discretion in managing confidential information
• Ability to swiftly adapt to shifting priorities and requirements
• Meticulous attention to detail and commitment to follow-through
• Requires semi-permanent relocation between Boston and Florida
• Standard business hours with potential early morning, evening and weekend availability
• Work on-site five days each week
• Resilient, professional and proactive
• Composed under pressure, strong judgment and decision-making
• Diplomatic with stakeholders
• Self-driven and autonomous

• Attractive salary range between $150,000 and $170,000

Equal Employment Opportunity and Non-Discrimination Policy

Equal Employment Opportunity Statement: Both Keller Executive Search and our clients are Equal Opportunity Employers. For all positions, whether with Keller Executive Search or our clients, qualified applicants will receive consideration for employment without regard to race, skin color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran status, disability, genetic information, or any other legally protected status.

Commitment to Diversity: Keller Executive Search and its clients are committed to fostering a diverse and inclusive work environment where all individuals are valued and respected.

Reasonable Accommodations: Both Keller Executive Search and our clients are committed to providing reasonable accommodations to individuals with disabilities and pregnant individuals. We engage in an interactive process to determine effective, reasonable accommodations.

Compensation Information: For client positions, compensation information is available in the job post. If not provided, it will be shared during the interview process in accordance with applicable laws. When required by law, salary ranges will be included in job postings. Actual salary may depend on skills, experience, and comparison to current employees in similar roles. Salary ranges may vary based on role and location.

Compliance with Laws: Both Keller Executive Search and our clients comply with federal, state, and local laws governing nondiscrimination in employment. This policy applies to all employment terms and conditions, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Workplace Harassment: Both Keller Executive Search and our clients expressly prohibit any form of workplace harassment based on race, skin color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

E-Verify Participation: Keller Executive Search and/or our clients may participate in E-Verify. Information about E-Verify participation will be provided during the application process where applicable.

Privacy and Pay Equity:

• California Residents: For more information about the categories of personal information we collect for recruiting and employment purposes, please review our Privacy Policy at www.kellerexecutivesearch.com.
• Colorado, Nevada, New York City, California, and Washington Residents: Compensation information is available in the job post or will be provided during the interview process if not initially available.
• Both Keller Executive Search and our clients are committed to pay equity and conduct periodic pay equity analyses in accordance with applicable laws.

State-Specific Information:

• Rhode Island: We do not request or require salary history from applicants.
• Connecticut: We provide wage range information upon request or before discussing compensation.
• New Jersey: We do not inquire about salary history unless voluntarily disclosed.

Veteran Status: Both Keller Executive Search and our clients provide equal employment opportunities to veterans and comply with applicable state laws regarding veteran preference in employment. If you are a veteran, please inform us during the application process.

Genetic Information: In accordance with federal and state laws, both Keller Executive Search and our clients do not discriminate based on genetic information. We do not request or require genetic information from applicants or employees, except as permitted by law.

Local Laws: Both Keller Executive Search and our clients comply with all applicable local laws and ordinances regarding employment practices in the areas where we operate.

Note: This job posting may be for a position with Keller Executive Search or one of our clients. The specific employer will be identified during the application and interview process. Employment laws and requirements may vary depending on the employer and location.