Executive Assistant

Title:               Executive Assistant

Location:        Boca Raton, FL (Full Time/In Office)

About Kayne Anderson:

Kayne Anderson Real Estate is a leading real estate investment firm, managing approximately $17 billion in assets (as of 1/1/2025) across opportunistic equity, core equity, and real estate debt, with sector expertise in medical office, seniors housing, off-campus student housing, multifamily housing, and self-storage. Kayne Anderson Real Estate is part of Kayne Anderson, a $37 billion alternative investment management firm with more than 40 years of experience in the real estate, credit, infrastructure, and energy sectors.

With more than 110 professionals, Kayne Anderson Real Estate has consistently demonstrated its ability to bring more to an opportunity than equity capital, enhancing a project’s overall performance and quality by incorporating best practices and effective alternatives in the design, construction, documentation, financing, and operation of investments. The firm’s entrepreneurial spirit and resilient culture, combined with a reputation for quick response, firm commitment, and timely execution, has solidified Kayne Anderson Real Estate’s reputation and resulted in strong relationships with developers, owners, operators, financing sources, and other intermediaries.

KA Real Estate is looking to recruit an Executive Assistant who can maintain a high level of confidentiality along with the ability to handle heavy calendar management. This role will report to the Head of Investor Relations, Susie Moore.

General Position Responsibilities: 

• Maintain and manage leaders' calendars via Outlook.
• Book and organize conference room availability, including managing catering for in-office investor meetings.
• Coordinate travel for team members and organize calendar to reflect flights, hotels, car services, etc.
• Manage and submit expenses and expense reports through Concur for leaders.
• Assist in printing and preparing materials for office presentations, investor meetings, and conferences.
• Provide high-touch service in response to leadership requests and business unit needs.
• Maintain the cadence of regularly occurring meetings and prepare for investor meetings by reviewing upcoming calendar and ensuring materials and catering are scheduled in advance.
• Assisting with overall support of company events, team building activities, business meetings, celebrations, and special projects as may be requested.
• Providing additional support and assistance where needed.

Qualifications and Skills

• Knowledge of Concur preferred
• Basic Microsoft Outlook, Word, and Excel skills
• Ability to effectively work under tight deadlines and manage projects independently
• Strong attention to detail and organizational skills
• Ability to multi-task projects
• Positive attitude with a strong work ethic
• Ability to adapt in an ever-changing business environment 

• Competitive medical, dental, and vision insurance
• Flexible spending accounts (dependent care, healthcare, limited purpose FSA)
• Accident and Critical Illness insurance
• Long Term Disability insurance
• Competitive 401(k) benefits
• Pet healthcare savings program
• Member’s Only Healthcare - healthcare navigation
• WellHub - corporate wellness platform
• $10,000 lifetime reimbursement for family forming services (e.g. IVF, adoption, surrogacy)
• Rocket Lawyer legal benefits
• Reimbursement of professional society memberships and exam fees
• Up to $10,000 matching annually for contributions to qualified non-for-profit organizations
• Parental leave

Employment with the company is contingent on the applicant being able to provide proof of eligibility to work in the United States at the time of hire.

Equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.