Executive Assistant to CEO (Panama-Based, Remote)

Job Overview

InVitro Capital is seeking an experienced and highly organized Executive Assistant to support our CEO. The ideal candidate has a strong background in executive support roles, with a proven ability to manage complex calendars, coordinate travel, handle high-level communications, and support senior leadership in a fast-paced, dynamic environment.

We’re looking for someone who is proactive, detail-oriented, and adaptable—able to stay ahead of shifting priorities and thrive under pressure. Discretion, strong judgment, and excellent communication skills are essential in this role.

This is a remote position, but flexibility is key, as the CEO’s schedule may shift across time zones.

Key Responsibilities

• Calendar Management: Strategically manage the CEO’s schedule, balancing priorities, anticipating conflicts, and ensuring smooth coordination.
• Travel Coordination: Organize and book domestic/international travel, including flights, accommodations, transportation, and itineraries.
• Expense Tracking: Manage and reconcile the CEO’s expenses, ensuring timely and accurate reporting.
• Communication Liaison: Act as the CEO’s point of contact—screening and prioritizing emails, messages, and requests, and ensuring follow-ups happen.
• File & Document Organization: Maintain accurate, secure, and easily accessible documentation.
• Personal & Organizational Support: Assist with occasional personal tasks and logistics to help the CEO maintain an organized schedule.

Who You Are

• A multitasker who can manage multiple responsibilities without feeling overwhelmed.
• A highly organized individual with strong attention to detail.
• A clear communicator who can interact professionally at all levels.
• A happy, positive person who doesn’t panic when things don’t go according to plan.
• Tech-savvy and comfortable using scheduling, communication, and productivity tools.

Minimum Qualifications

• 3–5 years of experience as an Executive Assistant, Personal Assistant, or in a similar role supporting C-level executives.
• Experience managing calendars, travel, scheduling, or executive communications.
• Strong communication and interpersonal skills.
• Ability to manage schedules and travel across multiple time zones.
• High attention to detail and excellent multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and/or other organizational tools.
• Ability to work independently in a remote setting, with reliable internet access and the necessary tech tools.

Preferred Qualifications

• Familiarity with project management tools or scheduling software.
• Experience handling confidential or high-level executive communications.

Why Join InVitro Capital?

• Build the Future of AI: Work on cutting-edge products that are transforming how SMBs operate across industries.
• Be a Founding Force: Take a hands-on role in launching and scaling high-impact startups. This isn’t a 9-to-5—it’s a fast-paced, all-in startup environment.
• Work with the Best: Join a team of seasoned entrepreneurs and industry experts obsessed with building things that matter.
• Thrive in a Collaborative Culture: We foster a supportive, low-ego environment where great ideas win and people grow together.
• Earn What You Deserve: We offer competitive, compensation ranging from $1,300 to $1,800 per month.