Executive Assistant - job 1 of 2

We are seeking a proactive and detail-oriented Executive Assistant to support the daily operations of a fast-paced marketing agency. This role is ideal for someone who thrives in a dynamic, remote environment and can manage both administrative tasks and marketing support initiatives.

The ideal candidate is communicative, organized, and quick to learn through self-guided resources, including video-based training.

Responsibilities

Administrative Support

• Manage and organize executive calendars, schedule meetings, and coordinate appointments.
• Handle email correspondence, draft client and internal communications, and ensure timely responses.
• Prepare reports, presentations, and marketing materials with accuracy and professionalism.
• Maintain organized digital filing systems for documents and marketing assets.

Project Coordination

• Track project deadlines and deliverables to ensure timely execution of marketing campaigns.
• Collaborate with creative teams, content writers, and account managers to streamline workflows.
• Assist in delegating tasks and following up on progress to ensure accountability.

Client Communication

• Serve as a liaison between clients and internal teams to manage communications and meet client needs.
• Schedule and coordinate client meetings, prepare agendas, and document meeting notes.

Marketing Support

• Assist in creating and scheduling social media posts across multiple platforms.
• Support email marketing campaigns through content drafting and performance tracking.
• Conduct market research to identify industry trends, competitor activities, and new opportunities.

Data & Reporting

• Update and manage CRM systems with client records and communication history.
• Compile and analyze marketing performance metrics to support strategy development.
• Assist with budget tracking and expense reporting for marketing initiatives.

• Proven experience as an Executive Assistant, Virtual Assistant, or in a similar administrative role within a marketing agency.
• Strong organizational and multitasking skills with a keen attention to detail.
• Excellent written and verbal communication skills.
• Proficiency with Google Workspace, Microsoft Office Suite, and project management tools (e.g., Asana, Trello).
• Experience using CRM systems such as HubSpot or Salesforce.
• Familiarity with email marketing tools (e.g., MailChimp, Constant Contact).
• Basic understanding of digital marketing concepts, including SEO and social media management.
• Ability to learn quickly through video tutorials and work independently with minimal supervision.
• Comfortable using platforms such as HubSpot and Slack.

Hireframe provides nearshore and offshore staffing solutions, operating as a remote-first organization with team members located in the United States, Mexico, and the Philippines. Our robust benefits package includes:

• Permanent remote work flexibility
• Paid Time Off
• Health Maintenance Organization (HMO) coverage
• Annual performance bonuses
• Dedicated coaches offer an extra channel of support and skill-building
• Opportunities for professional growth

At Hireframe, we cultivate a supportive environment that fosters professional development and success, ensuring our team members thrive in their careers.