Legal Administrative Assistant

Harrell and Harrell, P.A., a trusted personal injury law firm with a legacy dating back to 1974, is seeking a skilled Legal Administrative Assistant to join our dedicated team in Jacksonville. We pride ourselves on providing exemplary client services supported by our robust infrastructure, technical expertise, and continuous legal education. Our commitment to excellence is rooted in the understanding that a strong support system is essential for successful legal practice. As a Legal Administrative Assistant, you will play a vital role in ensuring our operations run smoothly, allowing our attorneys to focus on providing the highest level of service to our clients. We believe in the importance of integrity, professionalism, and the pursuit of justice for those we represent. At Harrell and Harrell, we are dedicated to upholding our founders' vision of excellence and unwavering support for our clients, and we invite you to be a part of our mission where you can grow your skills and contribute to meaningful work that changes lives.

Responsibilities

• Maintain attorney calendar by planning and scheduling meetings, conferences, teleconferences, and travel; monitor client deadlines, and be proactive in reminding attorneys of priorities and deliverables.
• Prepare correspondence, memos, and other legal documents as directed.
• Assist with document review, proofreading, and editing of various legal documents, correspondence, memoranda and presentations.
• Complete conflicts checks and new business forms through electronic intake systems and draft engagement letters.
• Work closely and effectively with the attorneys to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the attorneys updated.
• Demonstrate excellent independent judgment as well as problem-solving, analytic and communication skills when addressing issues and selecting methods and techniques for obtaining solutions.
• Represent attorney by diplomatically communicating and obtaining information; following up on delegated assignments; knowing when to act and when to refer matters to attorney.
• Be independent, have a can-do spirit, and be able to manage multiple projects and tasks at a time.

• Bachelor's degree in Business Administration, Human Resources, or a related field preferred.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and legal technology platforms, such as document management systems, e-filing platforms, and billing software.
• Minimum of 3 years experience in customer service or training roles.
• Strong communication skills, both verbal and written, with the ability to convey information clearly.
• Proven ability to develop training materials and curriculum tailored to different learning styles.
• Excellent interpersonal skills with a knack for motivating and inspiring others.
• Strong analytical skills to assess training effectiveness and employee performance.

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Training & Development