Admin & Finance Coordinator, Generation Colombia (Remote/Contractor role)

Admin & Finance Coordinator, Generation Colombia

 We are seeking an exceptional Administration & Finance Coordinator who will be responsible for leading the organization’s financial, administrative and internal operational management of Generation Colombia.

About Generation:

At Generation, we believe in the power of employment to change lives. We are a global nonprofit organization that supports adults to achieve economic mobility through employment. Generation trains and places adult learners of all ages into careers that are otherwise inaccessible, working in partnership with governments, employers, and other system actors. We also conduct original research and share data insights on high-priority global workforce transition topics to inform decision-making by workforce system stakeholders. Launched in 2015, Generation comprises a global hub (Generation You Employed, or GYE) and a network of in-country affiliates. To date, the network has 130,000+ graduates and 11,000+ employers across 40 professions and 17 countries.  

When learners join Generation, 91% are unemployed, of which nearly half are long-term unemployed.  Three months after completing our program, graduates have an 78% job placement rate, rising to 88% within six months. Of our employed graduates, 68% are hired by repeat employers who have previously hired Generation graduates, and 89% are in jobs directly related to the profession for which we have trained them. Employed graduates immediately earn an average of 3-4X their previous earnings.  Two to five years after graduation, 77% of our alumni from upper-middle income countries continue to meet their daily financial needs and 63% can save for the future. To date, Generation’s global graduates have earned more than $1 billion in wages. Generation graduates typically have a secondary school background, 54% are female, 34% have dependents, and the majority identify with underrepresented communities in their country. 

About the role:

·       Job type: Paid full-time (40 hours per week) 

·       Job duration: This is a contract role with a 12-month term (April 2025 to March 2025), with the possibility to extend based on confirmed funding and performance 

·       Location requirements: Remote (with access to strong WiFi), based in Bogota, Colombia.

·       Start date: April 2025

What you’ll do:

Generation’s Colombia Administration and Finance Coordinator will lead the organization's financial, administrative, and operational management. This role is key to ensuring financial sustainability, operational efficiency, and transparency in resource utilization. The position will oversee compliance with accounting, tax, and budgetary obligations, strengthen internal control processes, and ensure optimal financial data management for strategic decision-making.

Finance and accounting management

·       Oversee budget planning and execution, ensuring an efficient and transparent use of resources with support from the Latam Regional Program & Growth Director and Global Finance team.

·       Create and execute financial controlling analyses in collaboration with the Global Finance team.

·       Coordinate the monthly, quarterly, and annual financial closing process in collaboration with Global Finance team and external local accountants, including uploading data to GYE platforms.

·       Ensure compliance with current accounting and tax regulations.

·       Manage and monitor the organization's liquidity and cash flow.

·       Supervise bank reconciliation, accounts payable and receivable management, and payroll administration for contractors and vendors.

·       Support BD & Partnerships team, developing the budget for funding proposals and financial reports to funders according to the requirement of each funder.  

·       Coordinate external and internal audits, ensuring the availability of necessary documentation.

·       Develop and improve internal financial policies and procedures. 

Admin Management

·       Conduct transaction registration and file, maintain, and distribute documents, records, and reports.

·       Support human resources management in administrative and contractual matters.

·       Conduct procurement process of new vendors.

·       Oversee asset management, infrastructure, and supplies.

·       Assist leadership in following global compliance policies and local legal requirements and obligations.

·       Support the preparation of presentations, reports, analyses, etc.

·       Assist the preparation & execution of key events (Recruiting, ecosystem fairs, social media lives, Alumni events, etc.)

·       Improve operational efficiency through the implementation of processes and technological tools.

·       Support Program & Operations Team during the mobilization & recruiting campaigns (e.g., communications with applicants, candidate’s interviews)

·       Support Program & Operations Team with in-program processes (e.g., stipends, t-shirts for learners) and the management of administrative processes with delivery partners   

Data Analysis

·       Oversee the collection, analysis, and presentation of financial and operational data.

·       Develop and enhance dashboards and financial reports for strategic decision-making.

·       Identify opportunities for improvement in financial and operational management based on data analysis.

·       Ensure the quality and accuracy of information used in internal and external reports.

About you:

·       Bachelor's degree in any field with a solid academic record.

·       Fluent Spanish, advanced written and spoken English.

·       3-5 years of proven experience supporting operations & finance activities. Advanced Excel is necessary.

·       Entrepreneurial, creative, innovative, and proactive mindset. 

·       Able to thrive in the fast-paced, flexible environment of a start-up.

·       Sets clear and coherent steps to reach goals and create plans to meet & track them. Takes ownership of targets, is positive in the face of challenges and digs in to understand the root cause and thinks creatively to design solutions.

·       Has a record of managing projects to meet goals (personal, academic, and professional), has strong problem-solving skills and a sound personal organizational system to track his/her work.

·       Hands-on and flexible in the face of changes and analyses and adapts to new information to shift course as needed. Speaks up and raise issues, analyses data, and learns from failure.

·       Has the communication skills, and empathy needed to build a relationship with diverse types of stakeholders (learners, delivery partners and Generation leadership)

·       Passionate about providing educational opportunities that empower others to enter a life-changing professional career. Believes in the potential of the participants in Generation Colombia programs and keeps their needs front and center.

#LI-Remote