Fleet Coordinator

GAC Enterprises, LLC is a well-established telecommunication construction company seeking a detail-oriented and organized Fleet Coordinator to assist the Fleet Manager in overseeing the daily operations of our vehicle and equipment fleet. The ideal candidate will be responsible for scheduling maintenance, tracking fleet usage, ensuring compliance with regulations, and supporting overall fleet efficiency. This role requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities:

• Assist the Fleet Manager in coordinating vehicle and equipment maintenance, inspections, and repairs.
• Monitor fleet usage, including mileage, fuel consumption, and operational efficiency.
• Maintain accurate records of vehicle registrations, titles, permits, and insurance.
• Schedule and track routine preventive maintenance to minimize downtime.
• Ensure compliance with DOT, OSHA, and other applicable safety and regulatory requirements.
• Support inventory management for fleet-related parts, tools, and equipment.
• Assist in managing fleet budgets, vendor relationships, and cost control measures.
• Maintain detailed reports on fleet operations, including maintenance logs and incident reports.
• Coordinate with field crews to ensure proper vehicle and equipment usage.
• Support safety initiatives and ensure fleet policies and procedures are followed.

Vehicle Allocation & Dispatch:

• Coordinate vehicle allocation and dispatch remotely based on project requirements and availability.
• Track vehicle locations and usage using GPS tracking systems or other monitoring tools.
• Respond to vehicle requests and emergencies, coordinating with on-site personnel.
• Maintain accurate digital records of vehicle assignments and usage.
• Collaborate with project managers and site supervisors remotely to ensure timely delivery of equipment.

Safety & Compliance:

• Ensure all vehicles are operated safely and compliant through remote monitoring and communication.
• Ensure vehicle inspections and safety checks are completed.
• Maintain accurate digital records of driver qualifications and certifications.
• Enforce company safety policies and procedures.
• Coordinate training for drivers on safe vehicle operation and maintenance.

Inventory Management:

• Maintain an accurate digital inventory of all fleet vehicles and equipment.
• Track the movement of vehicles and equipment between job sites.
• Coordinate inventory audits.

Qualifications:

• Strong organizational and time management skills
• Excellent verbal and written communication skills in English
• Advanced proficiency in Microsoft Office Suite / Google Suite, especially Excel or Google Sheets.
• Strong attention to detail and accuracy
• Ability to multitask and prioritize tasks
• Strong problem-solving and decision-making skills
• Ability to work independently and as part of a team
• Administrative or financial related degree
• 3-5 years of work experience in administrative positions. This role requires previous experience in fleet coordination.

Skills:

• Strong organizational and multitasking abilities.

• Excellent problem-solving and decision-making skills.
• Proficient in using fleet management software (Fleetio), telematics software (Bouncie) and Google Suite.
• Knowledge of vehicle and equipment maintenance practices.
• Strong communication and interpersonal skills.

• Health Care Plan (Medical, Dental & Vision)
• Life Insurance (Basic, Voluntary & AD&D)
• Short-Term & Long-Term Disability
• Paid Time Off (Vacation, Sick & Public Holidays)