Executive Assistant to the Founder & CEO (Sales)

FreedUp is looking for a dedicated and resourceful Executive Assistant to the Founder & CEO (Sales) to provide comprehensive support in a fast-paced sales environment. The ideal candidate will play an integral role in helping our CEO manage their responsibilities, facilitating smooth operations for the sales department, and ensuring our strategies are effectively executed.

Your responsibilities will include managing schedules, organizing meetings, handling correspondence, and assisting with sales-related administrative tasks. You will be a key point of contact for both internal teams and external clients, ensuring all communications are handled professionally.

Location: Remote

Job Type: Full-Time

Salary: $800 - $1,500 per month (based on experience)

• 3+ years of experience as an Executive Assistant, preferably within a sales or startup environment.
• Strong understanding of sales processes and CRM tools (e.g., Salesforce, HubSpot) is a plus.
• Experience with HibSpot is a plus
• Exceptional organizational skills with the ability to prioritize effectively in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to manage confidential information discreetly and professionally.
• Self-starter with a proactive and positive attitude.
• Responsible for scheduling consultations and conducting follow-up calls to ensure leads are nurtured effectively
• Technical Requirements: Reliable high-speed internet connection and a well-equipped home office setup.

Key Responsibilities

• Scheduling & Calendar Management: Coordinate and manage the CEO's calendar, including scheduling meetings and appointments in alignment with sales goals. Building relationships with architects and realtors to generate referrals and increase business opportunities
• Sales Support: Assist with the preparation of sales presentations, proposals, and reports. Understanding client budgets and providing transparent estimates to facilitate sales conversions
• Email & Communication Management: Monitor and respond to emails on behalf of the CEO, ensuring timely correspondence with clients and team members.
• Meeting Coordination: Organize meetings, including logistics, agenda preparation, and follow-up on action items.
• Project Management: Keep track of ongoing projects and deadlines for sales initiatives, ensuring the CEO is well informed.
• Client Relations: Act as a liaison with clients and partners, ensuring a professional and streamlined communication process. Monthly client surveys will be implemented to assess satisfaction and gather insights, with the assistant responsible for following up on these surveys
• Process Improvement: Help implement systems and processes to improve efficiency in the sales workflow.
• HubSpot and Data Management: Proficient in HubSpot to enhance data management and reporting capabilities
• General Administrative Tasks: Provide additional administrative support as needed to help the CEO focus on strategic sales objectives.

• International experience
• Opportunity to work remotely from anywhere
• Supportive and collaborative team environment
• Learning and development opportunities
• Potential Performance Bonuses  
• PTO
• HMO after 3 months