Executive Assistant

The Perfect Addition to Our Team

You operate independently, live in the details and can anticipate the team’s needs, while seamlessly pivoting to meet changing priorities in a fast-paced environment. You follow-up and follow-through, efficiently connecting problems with solutions. You can be nimble and flexible as priorities shift and utilize strong independent judgement to execute. You work successfully in a team environment with deep interpersonal skills to effectively build working relationships inside and outside the company.

The Opportunity

The Executive Assistant will play a key role in the advancement of all organizational objectives by providing administrative support to members of the Entrada senior leadership team. This role will report directly into the Chief Corporate Affairs Officer and focus on high-level support to the President & Chief Operating Officer, Chief Financial Officer and Chief Corporate Affairs Officer.

The ideal candidate will serve as a key culture ambassador for Entrada, through its influence and daily interactions with both internal team members and key external stakeholders. #LI-Onsite #LI-GG1 

Responsibilities

• Provide dynamic administrative support to designated senior leadership.
• Execute a wide range of operational tasks such as frequent and complex calendar scheduling, group and external meeting coordination, and drafting of correspondence (sometimes of a confidential nature), all while ensuring there is an eye to detail, and proactively identifying issues and solving for them. 
• Partner with relevant employees on special projects and events, such as meetings for companywide initiatives, patient advocacy events and conferences, vendor visits, in-person team meetings, etc.
• Oversee scheduling and coordination for Extended Leadership Team meetings.
• Coordinate and track domestic and international travel arrangements and manage expense reporting for the executive management team.
• Process invoices, manage vendor relationships, and track financial and budgetary activities for external patient advocacy sponsorships and select corporate vendors.
• Format and refine as needed, PowerPoint presentations and materials to support internal meetings.
• Collaborate with EAs, IT, Operations and other stakeholders to support Entrada and its collective needs while identifying efficiencies and solutions.
• Maintain employees’ confidence and protect operations by keeping company proprietary information confidential.
• Be an AV and technology super user to ensure technology is working appropriately and troubleshoot any issues.
• Provide backup front desk support to the office manager, ensuring operational needs are being met.

The Necessities

At Entrada, our passion for science, our devotion to patients and our values drives our behavior:

• Humanity - We genuinely care about patients and about one another.
• Tenacity - We are relentless and persistent in the pursuit of developing therapies for patients.
• Creativity - We are creative problem solvers.
• Collaboration - We are more than the sum of our parts.
• Curiosity - We have a growth mindset and push conventional thought and theory.

To thrive on our team, you will need to come with:

• 8+ years of administrative experience with a proven track record of experience in a fast-paced, dynamic environment.
• Bachelor’s Degree required, with start-up and/or biotech experience strongly preferred.
• Excellent communication and problem-solving skills, with experience in materials development and a strong attention to detail.
• Willingness to work occasional evenings to support events or meetings.
• A highly flexible team player with demonstrated professional maturity and the ability to readily prioritize and anticipate needs while maintaining appropriate discretion.
• Responsive and proactive, capable of working well under tight deadlines and respond to rapidly changing demands.
• Strong communication, organizational and analytical skills.
• Ability to work with minimal supervision and maintain a high standard of confidentiality.
• Highly proficient technical skills including expertise with Microsoft Office Suite (Word, Outlook, Excel, PowerPoint, SharePoint, etc.).
• This is an On-Site working model, with in office attendance during core working hours 4 days a week at the Entrada Therapeutics Headquarters in Boston, MA.