Human Resources Specialist

Job Summary

Education at Work is seeking a full-time Human Resources Assistant who will perform administrative  tasks and services to support effective and efficient operations of the organizations human resource  department. This role also provides administrative support to the human resource function in the areas of new hire employee onboarding, background and credentialing, record-keeping including corrective actions and AZ Paid Sick Time, all file maintenance, and HRIS entry and reporting. This role is critical in ensuring our professional staff and student employees have a fantastic work experience.

• Manage background check /drug screening process and all client driven credentialing requirements.
• Oversee all onboarding including new hire orientations, new hire paperwork, badge creation, and I9 documentation, and all other onboarding tasks. 

• Answers frequently asked questions from employees relative to standard policies, benefits, processes, AZPST, and refers more complex questions to appropriate senior-level HR staff or department.

• Conduct exit interviewing and data reporting.
• Maintain HRIS, SharePoint, and vendor systems.
• Assists with full recruitment life cycle of professional staff. Tracks status of candidates in HRIS and responds with follow-up letters at the end of the recruiting process.

• Assist with processing of tuition assistance applications and tracking.
• Conduct new hire orientations in partnership with training and student success.
• Recommend new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.

• Schedules and organizes activities such as meetings, equipment returns, exit interview, interviews, and local site activities. 

• Maintains the integrity and confidentiality of human resource files and records.
• Performs scheduled audits of HR files and records to ensure all required documents are collected and filed appropriately.

• Conducts audits of terminations, AZ PST, and all other reports HR programs and recommends corrective action.

• Assists with processing of terminations.
• Prepares and maintains accurate and up-to-date human resource files, records, and documentation.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

• Performs other related duties as assigned.

• High level of integrity and professionalism in dealing with confidential information.
• Working understanding of human resource principles, practices, and procedures. 
• The ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Ability to effectively coordinate and execute special projects while meeting deadlines. 
• Strong analytical and problem solving skills.
• Excellent written, verbal and interpersonal skills with proven experience in employee communications and presentation.

• Strong organizational skills and attention to detail.

• Bachelor’s degree in human resources, Business Administration, or related field required.
• One year of Human Resources related experience.
• Ability to work in a fast-paced, deadline driven environment with a high sense of urgency.
• Proven ability to cultivate and manage relationships with all departments and levels.
• PHR, SPHR, SHRM-CP or SHRM-SCP certification a plus.
• Proficiency in Microsoft Office Suite, Pivot Tables, and SharePoint required.

AFFIRMATIVE ACTION PLAN / EQUAL EMPLOYER OPPORTUNITY (AAP/EEO) STATEMENT: 

Education at Work (E@W) provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, E@W complies with applicable state and local laws governing nondiscrimination in employment in every location where the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. EAW expressly prohibits workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of E@W’s employees to perform their job duties may result in discipline up to and including termination of employment.

THE AMERICANS WITH DISABILITIES ACT OF 1990 (ADA) PROHIBITS DISCRIMINATION IN COMPENSATION AND EMPLOYMENT OPPORTUNITIES AGAINST QUALIFIED INDIVIDUALS WITH DISABILITIES.  TO DETERMINE WHETHER AN INDIVIDUAL IS QUALIFIED, THE ESSENTIAL FUNCTIONS OF EACH JOB MUST BE IDENTIFIED.  ESSENTIAL FUNCTIONS ARE THOSE THAT ARE INTRINSIC TO THE POSITION AND THAT THE INDIVIDUAL(S) WHO HOLDS THE JOBS MUST BE ABLE TO PERFORM WITH OR WITHOUT REASONABLE ACCOMMODATION.