Executive Administrator

SMARTAPPLY 🪄

Responsibilities

Finance & Cashier Support
Manage daily expense tracking, employee reimbursements, and bank transaction records

Assist external accountants or internal finance team with monthly bookkeeping and reconciliation

Support annual audit preparation and ensure financial compliance

HR & Administrative Support
Assist with employee onboarding, offboarding, contract management, and record keeping

Help maintain performance and leave tracking systems

Coordinate business travel (flights, hotels, visas) and daily office procurement

Schedule internal meetings, prepare meeting notes, and follow up on action items

Entity & Compliance Management
Assist in maintaining legal and compliant operation of the company across multiple jurisdictions

Liaise with external service providers such as accounting firms, banks, legal advisors, and tax agents

Requirements

Minimum 3 years of experience in administration, cashiering, or operations support
Proficiency with Google Workspace, Notion, Slack, and other modern remote collaboration tools
Detail-oriented, proactive, and able to handle cross-functional tasks independently
Comfortable working in a fully remote setup with strong self-discipline and time management skills
Previous experience at a Big Four accounting firm or top-tier international consultancy is preferred.

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Average salary estimate

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