Administrative Assistant

Job Summary

We are seeking a detail-oriented and proactive Administrative Assistant to support our team in a dynamic office environment. The ideal candidate will possess strong organizational skills, excellent customer service abilities, and a commitment to maintaining efficient office operations. This role is essential in ensuring smooth communication and workflow within the organization.

Administrative Assistant Responsibilities:

· Reports to Director of Operations Services

· Manage records of all employees through our employee management software

· Completing and onboarding paperwork for new hires and rehires

· Work with Field Offices and support by assisting with their hiring needs

· Ensure that all records are recorded accurately in our employee management software

· Review for accuracy and coordinate all time feeds/timesheets from all external clients and IMIA when necessary

· Answer all calls professionally and handle concerns or questions, direct calls to other office personnel

· Manage all office supplies and purchasing for the office once approved by Management

· Generate, prepare, and manage multiple reports by using excel, and the employee management software

· Monitors record keeping systems, forms control, office layout, and budgetary requirements

· Support management with various reports, presentations, and proposals

· New hire documentation audits

· Make updates to external employees pay, change of statuses, and keep up with all appropriate changes in the employee management software

· Input and coordinate time from all branch locations with payroll

· Manage Do Not Rehire Documentation

· Keep work areas clean and organized and take proper care of all equipment and facilities

· Sound understanding of employee benefits

· Follow all company rules and policies

· Input time and coordinate with all branches to payroll

· Provide a great level of attention to detail and focus on the given task

· Other duties may be assigned as needed by Management

KNOWLEDGE, SKILLS, AND ABILITIES

· Ability to follow instructions given both verbally and in written form

· Ability to work in a demanding environment and resistant to stress

· Excellent verbal and written communication skills

· Excellent interpersonal, persuasive and presentation skills

· Willingness to learn and work to the best of his/her abilities and have a dependable work ethic

· Phone, Zoom, Skype, Teams, and other online meeting platform skills

· Willingness to work 40+ hours a week

· Pass substance abuse testing and background screening

· Proficient using Microsoft Office products

EDUCATION AND EXPERIENCE

· Minimum of two years of experience

· High school Diploma/GED

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Application Question(s):

• Please tell me your experience with Excel and other software programs?

Experience:

• Administrative: 2 years (Required)
• Microsoft Excel: 2 years (Required)

Ability to Commute:

• Daphne, AL 36527 (Required)

Work Location: In person