Executive Assistant to the Endocrinology Leadership Team

The Executive Assistant will provide high-level administrative support to the Endocrinology Leadership Team. This position requires a proactive, resourceful, and highly skilled professional capable of managing a wide variety of complex administrative tasks with precision, discretion, and sound judgment. The ideal candidate will have exceptional communication skills, strong multitasking abilities, and the capacity to thrive in a fast-paced environment. This is a hybrid position, requiring on-site presence 3 days per week.

Responsibilities:

• Coordinate and manage the Leadership Team’s schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to ensure optimal use of the Leadership team’s time
• Support logistics for Endocrinology Leadership Team meetings, conferences, and large-scale events. Prepare detailed agendas, gather necessary materials, and ensure the seamless execution of all logistical aspects
• Assist the Talent Acquisition team in the recruitment process for new candidates and facilitate the onboarding process for new employees
• Manage confidential information appropriately, ensuring the protection of both company data and internal personnel processes
• Assist the Endocrinology Leadership team with a broad range of while ensuring cross-functional collaboration and communication to meet objectives
• Identify opportunities to improve internal processes, increase efficiency, and support cross-departmental collaboration
• Support leadership in conducting productive and effective staff meetings, ensuring all relevant stakeholders are prepared and engaged
• Process expense reports and reconcile corporate credit card statements. Maintain accurate financial records and ensure compliance with company policies and procedures

Preferred Skills, Qualifications and Technical Proficiencies:

• Ability to manage multiple high-priority tasks simultaneously while maintaining attention to detail and accuracy
• Ability to view the calendar as a fluid and flexible puzzle, identifying potential challenges and proactively resolving them
• Ability to remain calm, focused, and composed in high-stress situations
• Ability to identify critical priorities, manage competing demands, and exercise sound decision-making in fast-moving situations
• Maintain a positive outlook with a willingness to “roll up sleeves” and cheerfully pitch in wherever needed
• Excellent organizational skills with a proven ability to prioritize, track, and execute projects efficiently and effectively
• Ability to quickly learn and implement new procedures, software, and technologies

Preferred Education & Experience:

• Bachelor’s degree (Business Administration, Communications, or a related field)
• Proven experience as an Executive Assistant or in a similar high-level administrative role, ideally supporting C-level executives
• Experience in the pharmaceutical or healthcare industry is highly preferred

The pay range that the Company reasonably expects to pay for this headquarters-based position is $145,600 - $171,300; the pay ultimately offered may vary based on legitimate considerations, including geographic location, job-related knowledge, skills, experience, and education.

 Applicants must be currently authorized to work in the United States on a full-time basis.