Executive Assistant to DC of FMC

DCAS's mission is to make city government work for all New Yorkers. From managing New York City’s most iconic courthouses and municipal buildings, to purchasing over $1 billion annually in goods and services for more than 80 City agencies what we do ensures that all agencies can deliver on their mission. Our reach touches every facet of city government and is instrumental to the successful day-to-day operations of the City of New York.
Our commitment to equity, effectiveness, and sustainability guides our work providing City agencies with the critical resources and support needed to succeed, including:
- Recruiting, hiring, and training City employees.
- Managing 55 public buildings.
- Acquiring, selling, and leasing City property.
- Purchasing over $1 billion in goods and services for City agencies.
- Overseeing the greenest municipal vehicle fleet in the country.
- Leading the City's efforts to reduce carbon emissions from government operations.

When you work at DCAS, you're not just working for one agency, but in service of them all. It's an opportunity to provide impactful support, quality customer service, and help protect the future of New York City for generations to come. Visit our website at nyc.gov/dcas to learn more about the work we do.
Facilities Management and Construction (FMC) serves as the primary facilities manager for the 55 City-owned office and court buildings, while also overseeing necessary renovation and rehabilitation work for that same portfolio.

FMC provides all necessary services to keep the City's buildings fully functional and operational, including maintenance, custodial services, repairs, equipment, and system upgrades, as well as interior and exterior design, façade inspections and repair, elevator operations and upgrades, and construction and renovation.
FMC is looking to hire an Executive Assistant to support the Deputy Commissioner of FMC to support the increased demands and strategic initiatives of the LOS. The Executive Assistant will assist with daily administrative tasks, including scheduling meetings, managing calendars, and handling communications. This role will also involve coordination within the LOS, DCAS, and other City agencies to ensure a timely flow of information and smooth operations.

Responsibilities to include, but not limited to:

- Provide general administrative support such as schedule meetings, manage calendar, and handle communications;
- Serves as the point of contact of the Deputy Commissioner and the DC’s executive team;
- Track and maintain lists of assignments (to-do-lists) for the DC and direct reports;
- Collaborate with FM/CTS staff to ensure work is streamlined properly to avoid duplicate and/or incorrectly assigned work;
- Able to be a strong self-starter that works independently and works well with other team members;
- Build and maintain good business relationships with staff across the LOS, DCAS and other City agencies;
- Complete ad hoc administrative requests in a timely and detailed manner;
- Work on special projects/events.
- Cross train with other administrators within the division to be able to cover in case of staffing emergencies.

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.