Contract Specialist - job 1 of 3

The Office of Technology and Innovation (OTI) leverages technology to drive opportunity, improve public safety, and help government run better across New York City. From delivering affordable broadband to protecting against cybersecurity threats and building digital government services, OTI is at the forefront of how the City delivers for New Yorkers in the 21st century. Watch our welcome video to see our work in action, follow us on social media @NYCOfficeofTech, and visit oti.nyc.gov to learn more.

At OTI, we offer great benefits, and the chance to work on projects that have a meaningful impact on millions of people. You'll have the opportunity to work with cutting-edge technology and collaborate with other passionate professionals who share your drive and commitment to making a difference through technology.

Under general supervision, with latitude for independent initiative and decision making, performs work of moderate difficulty in purchasing goods, services and/or construction, and in processing procurement documents and contracts. Duties will include but are not limited to:

- Prepare, review, and evaluate solicitation documents to ensure conformity to agency requirements and citywide standards and work with the program end users to develop solicitation
requirements.
- Prepare Pre- Solution Pre-Solicitation review, Recommendation for Award, Reasonable Price and Responsibility Determinations and other documentation required by the NYC to support the
procurement and contract award process.
- Oversee and manage pre-solicitation review activities.
- Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes.
- Evaluate solicitation documents and work with the program end users to develop solicitation requirements.
- Examines bid samples to determine compliance with specifications or bid standards.
- Makes determinations for the most reasonable price in relation to market conditions.
- Make recommendations for small purchase awards, modifications, emergency purchases and extensions of time to contracts, as assigned.
- Consult with and advise program personnel on issues relating to procurement actions.
- Analyzes vendors past performance, financial status, and other factors to determine vendor responsibility.
- Participate in the implementation of procedures for procurement activities.
- Ensure compliance with the requirements for program evaluations of vendor performance.
- Utilize software application, in addition to electronic and online databases to monitor procurement processing, as assigned.
- Ensure compliance with Federal, State, local regulations, and laws for grant funding, MWBE’s or capital funding.
- Inform and assist vendors to register into Payee Information Portal (PIP) and Passport for Vendor payments and commodity codes.
- Carry out all procurement activities in full compliance with NYC PPB Rules and Laws and in accordance with procedures established.
- Research and identify goods required to be obtained through the Preferred Source method.
- Conduct open market research.
- Solicit vendors’ information through Small Business Services, via online portal, to obtain a minimum of three (3)
informal solicitations and verify vendors’ information.
- Collaborate with vendors, programs, fiscal staff, and oversight agencies to address any procurement related issues to ensure prompt payment.
- Perform data entry for submission of direct orders to Division of Municipal Supply Services.
- Performs special projects and related work as required.

HOURS/SHIFT
Day - Due to the necessary duties of this position in a 24/7 operation, candidate may be required to work various shifts such as weekends and/or nights/evenings.

WORK LOCATION
Brooklyn, NY

TO APPLY
Please go to www.cityjobs/jobs/search and search for Job ID# 713657

Only permanent employees in the title and those that are reachable on the current civil service list are eligible to apply.

* Interested applicants with other civil service titles who meet the preferred requirements should also submit a resume for consideration

SUBMISSION OF A RESUME IS NOT A GUARANTEE THAT YOU WILL RECEIVE AN INTERVIEW
APPOINTMENTS ARE SUBJECT TO OVERSIGHT APPROVAL

NOTE: This position is open to qualified persons with a disability who are eligible for the 55-a Program.
Please indicate in your cover letter that you would like to be considered for the position under the 55-a program.

OTI participates in E-Verify

ADM PROC ANAL-NM FRM M1-3 - 8297A

1. A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields; or

2. A combination of education and/or experience equivalent to "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in "1" above.

Possession of an acceptable professional procurement certification may be substituted for up to one year of the experience described in "1" above. However, all candidates must have the eighteen months of administrative, managerial, executive or supervisory experience described in""1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.