Administrative Support

IMPORTANT NOTE: ONLY CANDIDATES WHO HAVE A PERMANENT PRINCIPAL ADMINISTARTIVE ASSOCIATE CIVIL SERVICE TITLE WILL BE CONSIDERED FOR AN INTERVIEW. PLEASE INCLUDE YOUR EMPLOYEE IDENTIFICATION NUMBER (EIN) WHEN APPLYING AND INDICATE IN YOUR COVER LETTER IF YOU ARE A PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATE.

NYC Department of Finance (DOF) is responsible for administering the tax revenue laws of the city fairly, efficiently, and transparently to instill public confidence and encourage compliance while providing exceptional customer service.

Property Valuation and Tax Mapping is responsible for valuing more than one million properties in the city and overseeing assessments and valuations in a fair and equitable manner. The valuations enable the efficient and effective collection of property tax revenues for New York City.

The Division is seeking an individual for the Property Valuation & Tax Mapping – Executive Office who will perform a variety of executive administrative and personnel-related responsibilities. The selected candidate will report to the senior administrative staff of the Executive Office.

Responsibilities include, but are not limited to the following:
- Provide support to the Deputy Commissioner and to executive team members, to ensure that the division’s goals and objectives are implemented efficiently.
- Answer phones, manage executive's calendars, schedule meetings, compile weekly reports, monthly newsletters, presentations and other-format documents, using experience and judgment to decide what should be included in each document.
- Assist with recruitment and onboarding for the Property Valuation & Tax Mapping Office.
- Assist with the division's PS and procurement budget.
- Prioritize and produce high quality emails and messages to individuals at all levels of the organization.
- Collaborate with external units to schedule in person, and online meetings.
- Handle telephone, email and in person customer inquiries.
- Process and disperse mail and packages to the necessary parties.
- Manage and track the supply needs via the PASSPort system.
- Serve as a point of contact for resolving time and leave or facilities issues.
- Coordinate repairs and serve as a contact person for IT software, devices, and facility issues.
- Liaise with external departments on Taxpayer inquiries.
- Maintain comprehensive filing system; maintain accurate departmental records to ensure the integrity of the information.
- Support the Property Executive Office with special projects and other assigned tasks.

Additional Information:

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.