Grant Coordinator - Office of Economic and Workforce Development (1823)

We Value Equal Employment Opportunity!

The City and County of San Francisco encourages women, minorities, and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military, and veteran status, or other protected category under the law.

The Office of Economic and Workforce Development advances equitable and shared prosperity for San Franciscans by growing sustainable jobs, supporting businesses of all sizes, creating great places to live and work, and helping everyone achieve economic self-sufficiency.

OEWD strives to create an economic climate where companies of all sizes can start, stay, and grow and so that our residents have access to ensure that San Francisco will always be what it is today: one of the best places on the planet to live, work, and play. OEWD’s portfolio of work includes major programs and projects such as the Dream Keeper Initiative, the City’s Economic Recovery, Job Sector Training Programs, Neighborhood Access Centers, Community Economic Development in key corridors and communities, Small Business Grant and Loan Programs, and ongoing Business Development.

Appointment Type: Permanent Exempt (PEX) Appointment. This position is excluded by the Charter from the competitive civil service examination process and shall serve at the discretion of the appointing officer.

The Grant Coordinator reports directly to the Contracts and Grants Team Manager within the Finance and Administration Division at OEWD. The Grant Coordinator will be a key member of the team that manages the contract processes necessary to support the programs of the Office of Economic and Workforce Development. This position will primarily focus on the financial, administrative and compliance aspects of grants management related to the Economic and Workforce Development Divisions for the Department.  The Grant Coordinator provides contracts and grant administration, and related duties as required.

The essential functions include: contract and grant development and execution, contract and fiscal monitoring and system integration, ensuring compliance with federal, state and local contracting and grant making requirements; procurement and monitoring of an assigned portfolio of contracts and grants; reviewing and making recommendations regarding program budgets and funding proposals; processing invoices and ensuring allowable costs and sufficient supporting documentation; collecting data and preparing a variety of reports, memoranda, and correspondence; working with confidential information; and providing culturally humble fiscal management guidance and technical assistance to current and prospective grantees and contractors. 

Essential Duties:

The following include some of the responsibilities of this position:

• Developing and executing grant and contract agreements that are consistent with federal, state, and local funding requirements.
• Facilitating the payment of invoices and related documents for the agency contractors/grantees, vendors and other City Departments.
• Monitoring of contract and grant invoicing, accounting, and reporting.
• Creating and executing contract and grant recordkeeping and inquiries according to federal, state, and local requirements.
• Creating, preparing, and analyzing data reporting related to effective management of grant/contract portfolio.
• Providing technical assistance to Suppliers on funding requirements and compliance specifically focused on fiscal operations and budgeting that is consistent with federal, state, and local requirements.
• Providing technical assistance to Suppliers on the Department’s online portals for procurement and invoice submission.
• Providing support to Program Managers, Managers, Directors, Suppliers, and stakeholders related to procurement actions (RFP, RFI, RFQ) including development of documents, facilitation of the process through successful completion, and creating/maintaining/archiving documentation related to each procurement action.
• Facilitating continuous and effective communication between line staff, Program Managers, Managers, Directors, Suppliers, and stakeholders related to contract activities.
• Providing recommendations to improve Departmental Financial and Administrative policies, procedures, and systems.
• Performs related duties and responsibilities as required.

Desirable Qualifications 

• Understanding of structural and institutional barriers that impact organizations serving vulnerable populations, including but not limited to low-income populations, individuals with limited English proficiency, and historically disinvested communities.
• Excellent interpersonal, written, and verbal communication skills.
• Experience in fiscal administration of Federal Grants, specifically from the Department of Labor and the Department of Housing and Urban Development.
• Professional work experience administering contracts and/or grants in a local government or public agency.
• Intermediate Level Excel including pivot tables, vlookup, conditional formatting, charts and tables.
• Understanding of Office of Management and Budget (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
• Understanding of Generally Accepted Accounting Principles (GAAP) and Governmental Auditing Standards

The stated desirable qualifications may be used to identify job finalists at the end of the selection process when candidates are referred for hiring.

Minimum Qualifications

These minimum qualifications establish the education, training, experience, special skills and/or license(s) which are required for employment in the classification. Please note, additional qualifications (i.e. special conditions)may apply to a particular position and will be stated on the job ad.

Possession of a baccalaureate degree from an accredited college or university and three (3) years full-time equivalent experience performing professional-level analytical work. Qualifying professional-level analytical work includes analysis, development, administration, and reporting in major programs and functions of an organization in the areas of budgets, contracts, grants, policy, or other functional areas related to the duties of positions in the 182X Class series.

Substitution:

Possession of a graduate degree (Master's degree or higher) from an accredited college or university with major coursework in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or other fields of study closely related to the essential functions of positions in the Class series may be substituted for one (1) year of required experience.

Additional experience as described above may be substituted for the required degree on a year-for-year basis (up to a maximum of 2 years). Thirty (30) semester units or forty-five (45) quarter units equal one year.

Applicants must meet the Minimum Qualification requirements by the final filing date unless otherwise noted.

Applications will be screened for relevant qualifying experience. Additional screening mechanisms may be implemented in order to determine candidates’ qualifications. Only those applicants who most closely meet the needs of the Agency will be invited to participate in the selection process. The selection process may include interviews and a supplemental exercise.

Applicants meeting the minimum qualifications are not guaranteed advancement to the interview.

VERIFICATION OF EXPERIENCE AND/OR EDUCATION: Applicants may be required to submit verification of qualifying education and experience at any point during the recruitment and selection process. If education verification is required, information on how to verify education requirements, including verifying foreign education credits or degree equivalency, can be found at http://sfdhr.org/index.aspx?page=456

Note: Falsifying one’s education, training, or work experience or attempted deception on the application may result in disqualification for this and future job opportunities with the City and County of San Francisco. 

Additional Information Regarding Employment with the City and County of San Francisco:

Filing Deadline: Friday, May 9, 2025- 11:59PM

• Compensation -1823-Senior Administrative Analyst
• Information About the Hiring Process
• Conviction History
• Employee Benefits Overview
• Equal Employment Opportunity
• Disaster Service Worker
• ADA Accommodation
• Right to Work
• Copies of Application Documents
• Diversity Statement
• CCSF Position Types

HOW TO APPLY

Applications for City and County of San Francisco jobs are only accepted through an online process. Visit https://careers.smartrecruiters.com/CityAndCountyOfSanFrancisco1/ and begin the application process.

• Select the “I’m Interested” button and follow instructions on the screen

Applicants may be contacted by email about this recruitment and, therefore, it is their responsibility to ensure that their registered email address is accurate and kept up-to-date. Also, applicants must ensure that email from CCSF is not blocked on their computer by a spam filter. To prevent blocking, applicants should set up their email to accept CCSF mail from the following addresses (@sfgov.org, @sfdpw.org, @sfport.com, @flysfo.com, @sfwater.org, @sfdph.org, @asianart.org, @sfmta.com, @sfpl.org, @dcyf.org, @first5sf.org, @famsf.org, @ccsf.edu, @smartalerts.info, and @smartrecruiters.com).

Applicants will receive a confirmation email that their online application has been received in response to every announcement for which they file. Applicants should retain this confirmation email for their records. Failure to receive this email means that the online application was not submitted or received.

All City and County of San Francisco employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the City requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

If you have any questions regarding this recruitment or application process, please contact: Anabel Simonelli-Kupelian, Chief People Officer, at [email protected].

The City and County of San Francisco encourages women, minorities and persons with disabilities to apply. Applicants will be considered regardless of their sex, race, age, religion, color, national origin, ancestry, physical disability, mental disability, medical condition (associated with cancer, a history of cancer, or genetic characteristics), HIV/AIDS status, genetic information, marital status, sexual orientation, gender, gender identity, gender expression, military and veteran status, or other protected category under the law.