Office Manager - Commercial General Contractor

Location: Marietta, GA

Position Type: Full-time in office                                                                    

Position Summary:

We’re looking for a friendly, highly organized, and experienced Office Manager to join our team full-time at our Marietta, GA headquarters. In this key role, you'll report directly to the President and take ownership of day-to-day administrative operations, including accounting, payroll, human resources, and executive support.

This is a hands-on position that requires a strong background in commercial construction administration, especially with tools like QuickBooks Online and Microsoft Excel. You’ll manage everything from accounts payable/receivable, payroll (including certified payroll), and tax documentation, to employee benefits, insurance, and HR policies. You’ll also act as the point of contact for vendors, auditors, and benefit providers, all while helping keep the team running smoothly behind the scenes.

The ideal candidate is a proactive self-starter who enjoys a variety of responsibilities, works well under pressure, and takes pride in delivering accurate, high-quality work. If you're someone who thrives in a dynamic environment, values autonomy, and wants to be part of a supportive and fast-growing team, we’d love to hear from you.

Key Responsibilities:

The Office Manager reports directly to the company President and is the lead administrator of the office, including accounting, payroll, bookkeeping, AR/AP, human resources, executive assistant, etc. The following are some of the responsibilities of the position, but it is not intended to be an exhaustive list:

• Perform Accounting activities for the office, including accounts receivable, accounts payable, and reconciling the credit card accounts and business bank account every month.
• Process weekly payroll for field employees and biweekly payroll for salaried staff.
• Process weekly Certified Payroll.
• Process and pay State and Federal taxes in the various states in which the company operates, or take a leading role in finding the best company to outsource this task to.
• Maintain an orderly document tracking system for tax payments, insurance payments, benefits payments, etc.
• Work with the company CPA to provide documentation, such as personal financial statements, QuickBooks reports, etc., to prepare taxes and quarterly financials.
• Prepare monthly Work in Progress reports.
• Manage the Human Resources for the office to include taking a leading role in implementing and driving new HR policies, tracking vacation, PTO, sick leave, etc., for the office and field crews.
• Work with the company benefits providers to administer benefits to the employees and keep the company current on benefits payments.
• Work with the company insurance provider to maintain good and accurate standing for the various company insurance policies (Workers Comp, General Liability, etc.).
• Work with and for the President as his Executive Assistant.
• Provide travel arrangements for the office staff on an as-needed basis.
• Work with the company IT to resolve office IT-related issues.
• Receive and process incoming and outgoing mail.
• Assist the Project Managers in submitting monthly Pay Applications and the necessary documentation.
• Receive subcontractor invoices and work with Project Managers and/or Superintendents to confirm accuracy.
• Ensure subcontractor lien waivers are received, accurate, and notarized when invoices are received.
• Maintain a thorough and current library of subcontractor Certificate of Insurance (COI).
• Work with Workers' Comp auditors during yearly WC audits to provide QuickBooks reports and Subcontractor COIs.
• Work with banks, realtors, brokers, vendors, etc., to provide documentation during times of asset acquisition.

Candidate Requirements:

• Must be very detailed, organized, able to work efficiently, have excellent communication skills, be able to follow instructions, and take ownership of the assigned responsibilities.
• Must be a self-starter and not require a management directive to accomplish their work, and be able to fully manage the work that has been assigned without management oversight and/or direction.
• Proficient in MS Office Suite programs, especially MS Excel and Word. The job will require extensive use of Excel formula calculations.
• Bachelor’s degree.
• Experience updating Work in Progress reports.
• 5+ years of experience with QuickBooks Online.
• 5+ years of experience providing Accounting/Bookkeeping for a Commercial General Contractor.

Strong Candidate Preferences:

• Bachelor’s in Accounting, Human Resources, or Business Administration.
• SHRM certified.
• Talent Acquisition experience.
• Experience implementing HR policies for an office.
• 5+ years of experience working for and running the office of a commercial General Contractor.
• Experience holding a position that requires multi-tasking and staying efficient to ensure work is completed promptly.

Personal Attributes:

• Strong problem-solving and decision-making capabilities.
• Ability to thrive in a fast-paced, high-pressure environment.
• Pride in one's work with emphasis on consistent, repeatable work.
• High levels of accuracy and efficiency in the work produced.
• Highly detailed and willing to invest the extra effort to make good work excellent work that stands above the rest.
• Natural leadership and management abilities.
• Must be a critical thinker at all times.
• The desire for continued self-development of one's self and one's team.
• Ideal candidates are highly adaptable, capable of handling multiple bids, trades, and project tasks simultaneously, and thrive in a dynamic, fast-paced environment.

• Competitive salary.
• Comprehensive benefits package, including:

1. 100% employee-covered health insurance.
2. Dental and Vision insurance options.
3. Retirement plan and company match.
4. Accidental death and dismemberment insurance.
5. Two weeks of paid vacation.
6. One week of paid time off during the Christmas holiday.
7. Eight paid holidays.
8. One week of sick leave.

• Opportunities for professional development and career advancement.
• A dynamic and supportive work environment.

About Us:

We are a multi-state licensed, unlimited-tier General Contractor specializing in General and Mechanical Contracting construction services. As a proud service-disabled veteran-owned business, we excel in delivering high-quality projects to the federal government and are expanding into the private markets.

Our diverse project portfolio includes:

• Asphalt paving and concrete
• Exterior improvements
• Mechanical projects to include boiler plant projects, cooling towers, chillers, pumps, and piping
• Underground utilities
• Mass excavations setting precast concrete
• Interior finishes
• Historical construction
• Beyond our contracting services, we offer expert maintenance and technical services, including:
• Rental air handlers, boilers and chillers
• Boiler combustion tuning
• Boiler and chiller plant services

Joining our team means being part of a dynamic and growing company that values innovation, quality, and employee contributions. We seek highly motivated, competent self-starters eager to expand their professional expertise and take on new challenges. This position offers excellent learning potential and the opportunity to enhance your professional worth in a diverse and supportive environment.

Why Work For Us:

Are you tired of being confined by a job title and a small cubicle?  We offer the flexibility and freedom to explore diverse tasks daily, empowering employees to make decisions and blaze their own trail. We are constantly evolving with technology to gain an advantage over our competition. We give employees the best tools available to perform their jobs and encourage the team to continually look for better, faster, more efficient ways of conducting our daily work. The views of others contribute to a synergy that helps grow the business and the employees. This approach enables the employees to self-develop and push the boundaries of what they are capable of, providing experience and learning opportunities that large corporate environments cannot offer.

What we bring to the table:

• Dynamic Learning Environment: Dive into a variety of tasks daily, broadening your knowledge and skill set
• Employee Empowerment: Go beyond what you once imagined were your limitations or shortcomings
• Meaningful Work: Experience the satisfaction of making a significant impact and feeling valued every day
• Top-Tier Compensation: Enjoy salaries that exceed market trends, designed to attract and retain top talent
• Exceptional Benefits: Access some of the best benefits available in the industry
• Stable Career Growth: Thrive in a long-term, supportive employment environment

If you’re ready for a career where you can grow, feel valued, and make a difference, join us. Break free from the ordinary and become part of a team that values your contribution.

How to Apply:

Interested candidates should send their resumes, cover letters, and completed project portfolios to careers@b2constructors.com. B2 Constructors, LLC is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.