Trainee Corporate Administrator

Reports to Client Relationship Manager

As a business that specialises in fund and corporate services administration, the Trainee Corporate Administrator role is key to our success. We recruit the best and will provide the training and support to become a fully CGi qualified professional. Whilst studying for your qualifications you will be assisting with the day to day administration to a portfolio of fund and corporate structures under the direction of a Client Relationship Manager, within the Corporate Services team. This is an excellent opportunity for an ambitious individual. The ideal candidate may have studied Law or have some office based work experience already. 

Key responsibilities:

• Assist with the administration of a range of entities across various corporate vehicles, investment holding companies and fund structuring entities to include:
• Input of payments on various online banking platforms and internal systems
• Maintain the books and records for each Client
• Reconcile Debtor and Creditor Positions on an agreed basis
• Monitor cash positions to ensure no inadvertent negative positions
• Prepare Client specific daily cash reporting
• Prepare and issue Call and Distribution notices to Investors
• Maintain Investor records on internal systems
• Maintain asset registers for individual clients
• Prepare Initial and Scheduled Client reviews

• Assist with the collection of all revenue due to the Company from Corporate Services clients on a timely basis to reduce working capital days within the team
• Assist with the Incorporation of companies / partnerships, annual and other ad hoc filings on Companies House
• Assist with the collection of CDD on shareholders via Aztec Verify for new clients / investors
• Liaise with notary offices, government offices, tax authorities, banks and the Trade Register (as applicable)
• Build and maintain strong working relationships with internal and external clients, colleagues and other business contacts

 Skills, knowledge, expertise:

• Relevant A-Levels or Degree are preferred
• A desire to study towards the CGi professional qualification is essential (supported by the Aztec Group)
• A good level of basic computer literacy skills are essential 
• Excellent attention to detail
• Strong communication skills, both written and verbal couple with interpersonal skills to develop working relationships with colleagues, clients and business contacts
• Good organisation and time management skills
• Ability to take initiative and be proactive 
• A team player 

We will provide the training, both in house for relevant technical knowledge and also for professional qualifications to enhance both your professional development and ability to provide sound administration services. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients are at the heart of what we do.

Who are we?

Aztec Group has come a long way since first opening its doors in Jersey back in 2001. Our size and reach may have changed, but one thing that hasn’t is our identity – we’re proud to be a truly independent, owner-managed business that puts our people and clients at the centre of everything we do.

We understand that everyone will put value on different things and that’s why our employee package includes a variety of benefits. Here are some of the core benefits for all our people:

• Competitive salary
• Discretionary bonus scheme
• Flexible, hybrid working
• Generous holiday allowance
• Pension scheme
• Private medical insurance, including eye care
• Permanent health insurance
• Life assurance (death in service and critical illness benefit)
• Worldwide travel insurance
• Ability to work abroad for up to 3 weeks per year
• Regular social events
• Health and wellbeing initiatives 
• On-site parking
• Significant investment into your personal and professional development

We will provide the training, both in house for relevant technical knowledge and also professional qualifications to enhance your professional development. You will need to be quick to learn new systems and great with people, as close working relationships between our colleagues and clients is at the heart of what we do.