Administrative Assistant

*This job is 100% on site in Herndon, VA*

Avint is seeking a part-time Administrative Assistant to join our fast-paced team. This dynamic role offers exposure to a wide range of business functions, including Recruiting, Human Resources, Contracts, Facilities, Security, and Finance. The position is for up to 29 hours per week and starts as a 6-month trial, with a formal performance review at the 3-month mark. Responsibilities include supporting recruiting efforts, maintaining HR records, assisting with onboarding and benefits, and contributing to financial tasks like payroll, account reconciliations, and compliance. The ideal candidate will be organized, proactive, and eager to learn in a collaborative environment.

Responsibilties:

• Provide high-level administrative support to the CEO
• Provide general administrative support, including managing corporate calendars, sorting incoming mail, and assisting with marketing activities. 
• Support recruiting efforts by helping with job postings, sourcing candidates, coordinating phone screens and interviews, and conducting reference checks. 
• Maintain accurate candidate information in Workable. 
• Assist the Human Resources team with updating employee records, reviewing internal policies, and supporting company-wide HR initiatives. 
• Help streamline onboarding and offboarding processes for new and departing employees. 
• Assist with benefits administration and preparations for Open Enrollment periods. 
• Support the performance review process by collecting and organizing relevant documentation. 
• Provide administrative support to the contracts team, including organizing and filing Teaming Agreements, NDAs, and other documents in SharePoint. 
• Aid in maintaining compliance with DCAA standards and support financial operations. 
• Update and track financial transactions in the Accounting System with an understanding of General Ledger (GL) accounts. 
• Assist with Month-End Close processes and account reconciliations. 
• Support Accounts Payable and Accounts Receivable functions. 
• Assist with payroll processing and timekeeping procedures. 
• Help maintain an organized office environment by managing supplies and ensuring common areas are stocked. 
• Provide support to the Infrastructure division and other company leaders as needed. 
• Contribute to special projects and tasks related to business operations. 

Qualifications:

• Pursuing a Bachelor’s Degree within the Business Operations realm (Finance, Accounting, Business Management, Human Resources, etc.)
• 2+ years of professional experience/customer service experience.
• Holds self and others accountable for ensuring that results are achieved; seizes opportunities to produce results with minimal supervision; takes action on items beyond formal job responsibility.
• Decision making skills, and ability to challenge, negotiate, and influence.
• Must be a U.S. citizen
• Must be able to pass a background investigation prior to hire
• Excellent communication, organization, analytical skills and attention to detail.

Joining Avint is a win-win proposition! You will feel the personal touch of a small business and receive BIG business benefits. From competitive salaries, full health, to a new Open Time Off Policy and Federal Holidays. Additionally, we encourage every Avint employee to further their professional development. To assist you in achieving your goals, we offer reimbursement for courses, exams, and tuition. Interested in a class, conference, program, or degree? Avint will invest in YOU and your professional development! The rate for this position is 15-20$ on-site work based on experience.
Avint is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity and Affirmative Action Employer, making decisions without regard to race, color, religion, creed, sex, sexual orientation, gender identity, marital status, national origin, age, veteran status, disability, or any other protected class.