Executive Coordinator and Sourcer

The Executive Coordinator and Sourcer plays a pivotal role by managing executive calendars, coordinating meetings, arranging travel, and conducting targeted research on LinkedIn to support networking and recruitment efforts. This unique position ensures the smooth operation of executive functions while also supporting business development initiatives.

To be a strong candidate for the Executive Coordinator and Sourcer role, you should possess a minimum of two years in an Executive Assistant or a similar administrative position. Successful candidates will have excellent organizational skills, critical thinking abilities, and proficiency in tools like LinkedIn, Google Workspace, or Microsoft Office.

The Executive Coordinator and Sourcer position offers a supportive environment that encourages a healthy work-life balance. With flexible working conditions, generous leave policies, and a culture that values employee well-being, you'll find space to thrive both personally and professionally.

As part of our team, Executive Coordinators and Sourcers will enjoy numerous benefits, including a food allowance, government benefits, a 13th Month pay, holiday pay, overtime options, and an HMO after six months. Additional perks include a referral bonus and ample leave days, promoting a healthy work-life balance.

Yes! This position is categorized as a remote role, allowing you to work from home while still being an integral part of our dynamic team. This flexibility is designed to support your productivity and work-life balance.

In the Executive Coordinator and Sourcer role, you will have the chance to assist in a variety of projects that require meticulous planning and execution. You’ll prepare and present reports, summaries, and key metrics for executive review, allowing you to make a meaningful impact within the company.

We believe in investing in our team members’ growth. As an Executive Coordinator and Sourcer, you'll have access to opportunities for skill development, networking, and professional advancement designed to help you excel in your career.

To prioritize effectively, I assess the urgency and importance of each task while also considering the impact on executive objectives. Utilizing tools like task lists and calendar management helps me stay organized and focused on strategic priorities.

In my previous role, I encountered a scheduling conflict between two important meetings. By quickly analyzing the time slots, I was able to suggest a solution that accommodated everyone. This experience taught me the value of remaining calm under pressure and leveraging analytical skills.

I consistently maintain open communication with executives and use calendar tools to visually manage time allocation. I carefully assess the priority of meetings and tasks, allowing for flexibility while ensuring that deadlines and commitments are met.

Key qualities include strong organizational skills, exceptional communication ability, and the capacity to think critically and adapt to changing priorities. A proactive attitude and attention to detail are also vital for success in the role.

I prioritize confidentiality by implementing best practices for data security. This includes securely storing sensitive documents and limiting access to authorized personnel only, ensuring a high degree of professionalism and discretion at all times.

I have extensive experience using LinkedIn to research and identify profiles that align with specific business needs. I utilize advanced search techniques to target suitable candidates or networking opportunities, enhancing recruitment and outreach efforts.

In my previous role, I made it a point to regularly check in with client executives, asking for feedback and ensuring that their needs were met. Creating an atmosphere of open dialogue helped build trust and lasting professional relationships.

I employ various organizational tools, including digital calendars and task management software, to keep track of tasks and deadlines. Regularly reviewing my priorities and adjusting them as needed helps me maintain clarity and effectiveness in my work.

The most rewarding aspect of being an Executive Coordinator is the opportunity to contribute directly to the success of the executive and the organization. It’s gratifying to see how my support facilitates strategic priorities and helps drive the company forward.

Effective project coordination hinges on clear communication and detailed planning. I establish project timelines, set clear milestones, and keep all stakeholders updated on progress to ensure successful execution.