Integrative Medicine Care Coordinator

Atria is a membership-based preventive health care practice delivering cutting-edge primary and specialty care from the comfort of your home, at our practices in Palm Beach and New York, or wherever you are in the world.

We bring together a multidisciplinary team of renowned, in-house physicians to provide proactive, preventive, and precision-based care for Atria members and their families. We aim to optimize the lifespan and healthspan of all our members through meticulous screening and tailored interventions to prevent, reverse, or manage all major chronic diseases.

Each member’s care is led by a dedicated Chief Medical Officer who collaborates on your behalf with specialists in cardiology, neurology, pediatrics, gynecology, endocrinology, performance and movement, and more. Our exceptional clinicians also work closely with the 60+ members of the Atria Academy of Science & Medicine, top experts in their respective fields who are available for rapid consults, support, and referrals.

Integrative medicine is an approach to health care that marries conventional medical practices with functional medicine, lifestyle medicine, environmental medicine, and mind-body medicine techniques. With this approach, clinicians work closely with patients to understand their goals, challenges, and the underlying causes of stubborn health issues. At Atria, we are recruiting for an Integrative Medicine Care Coordinator. This is an exciting opportunity to use your superior administrative and customer service skills to support the best possible experience for our members and redefine the standard in care experience through our Integrative Medicine program.

Specifically, you will:

• Receive, review, and execute the clinical team’s administrative needs
• Provide high-level administrative support to clinical teams including answering phones, coordinating/preparing for meetings, maintaining calendar, arranging conference calls
• Accurately and efficiently schedule appointments, referrals, and other interactions for clinical staff and membership teams. 
• Assist the clinical team in maintaining and updating backend administrative systems to ensure the loop gets closed and communicated accurately
• Assist with procuring, packaging and distribution of functional lab testing kits
• Utilize an EMR and other databases to provide appropriate records for clinical interactions and maintain these records with the highest degree of confidentiality
• Support all clinicians by performing secretarial duties under general supervision, utilizing knowledge of medical terminology and hospital, clinic, or laboratory procedures
• Ensure clinical team remains organized and on-schedule through proactive, consistent communication throughout the day
• Become an expert of the Institute’s technology, processes and best practices to support the clinical staff and ensure the best possible member experience
• Keep up to date on department specific initiatives and timelines
• Maintain a professional and courteous demeanor when interacting with internal and external stakeholders

Salary: $80,000 - $85,000

• Bachelor’s degree
• 5+ years customer service experience in a clinical, hospitality, or membership role
• Passionate about accuracy, investing in customer relationships, and protecting confidential information
• Adaptability and flexibility within working in a fast-moving and dynamic environment
• Effective and professional business communication using email and phone
• Healthcare experience preferred
• Experience in Health Information Management/EMR (Electronic Medical Records) processes - preferred but not required
• Knowledge of HIPAA Privacy & Security - preferred but not required
• Experience in Zendesk, Spruce, and/or Slack - preferred but not required

At Atria, we are proud to offer every member of the Atria team:

• Excellent health and wellness benefits, 100% paid by Atria effective date of hire
• Flexible Time Off 
• 401k match at 4% effective date of hire
• Opportunity to participate in continuing medical education programs for maintenance of Continued Medical Education and CEUs for professional licensure
• Fitness Perks including Wellhub +
• Time to give back and make an impact in underserved communities