Talent Aquisition & Hiring Coordinator

About Arya

At Arya, we’re not just another virtual assistant company—we’re redefining the industry. We specialize in discovering, training, and placing top-tier talent with businesses that demand excellence. Our rigorous hiring process ensures we only bring in the best, setting the bar for both our talent and clients. We’re seeking a **Talent Acquisition & Hiring Coordinator** to oversee and streamline our entire recruitment and onboarding process, ensuring our talent pipeline stays strong and efficient.

About the Role

This isn’t just any hiring role. As the Talent Acquisition & Hiring Coordinator, you’ll be at the heart of Arya’s hiring process—ensuring we attract, evaluate, and onboard the best talent in the industry. You won’t be conducting interviews directly, but you will manage the entire pipeline from sourcing to onboarding using Workable. You’ll handle everything from posting job listings and screening candidates, to scheduling interviews and finalizing offer letters. This position is flexible and ideal for someone who thrives in an asynchronous environment—if you’re someone who excels at staying organized, managing multiple tasks at once, and keeping the hiring process running smoothly, this role is for you.

You’ll be the backbone of our hiring process, ensuring every step flows seamlessly and efficiently, while keeping a pulse on all applicants and maintaining the candidate experience. If you’re someone who enjoys analyzing resumes, assessing potential, and ensuring no detail is overlooked, this is the place where you can truly shine.

Key Responsibilities

- Talent Sourcing & Screening

Post job listings, monitor applications, and screen candidates through Workable.

Assess resumes and profiles to ensure candidates meet our high standards.

Maintain an organized pipeline of applicants and communicate efficiently with them.

- Interview Coordination & Communication

Schedule and coordinate interviews between candidates and hiring managers.

Ensure candidates are well-prepared by sending them interview details and expectations.

Track interview feedback and follow up with candidates on next steps.

- Onboarding & Finalization

Send offer letters, manage the onboarding process, and ensure all documentation is completed.

Walk new hires through initial training steps and ensure a smooth transition into their role.

If necessary, help facilitate exit procedures and manage offboarding.

- Process Improvement & Organization

Keep track of the hiring pipeline with clear, concise documentation.

Identify and recommend process improvements to enhance efficiency.

Ensure strong communication between hiring managers and candidates, and provide constant support throughout the process.

Who We’re Looking For

- Organized & Detail-Oriented: You love structure and thrive on keeping things moving seamlessly. Your attention to detail is top-notch, and you’re always on top of every task.

- Great with People: You understand the importance of first impressions and can engage with candidates professionally, keeping them informed and engaged.

- Proactive & Responsive: You take the lead, managing multiple tasks at once, and you're always quick to respond—keeping the hiring process flowing.

- Tech-Savvy & Analytical: Comfortable using Workable, Google Suite, and other hiring tools to manage applicants and communicate effectively.

- Flexible: You can work asynchronously, checking in throughout the day to ensure tasks are completed on time.

Preferred Experience & Skills

- Previous experience in recruiting, talent acquisition, or HR.

- Proficiency with applicant tracking systems (especially Workable) and job posting platforms like LinkedIn.

- Strong ability to analyze resumes and identify top talent.

- Excellent communication skills, both written and verbal.

- Experience in onboarding and managing documentation for new hires.

- Previous experience with remote work is a plus.

What We Offer

- Fully remote, flexible work schedule—perfect for those who thrive outside of traditional work hours.

- The opportunity to be part of a fast-growing company, working with elite talent and businesses.

- A supportive, collaborative team environment where your ideas matter.

- Opportunities for growth within Arya as we continue to scale.

At Arya, we don’t just hire—we build careers. If you’re organized, love problem-solving, and want to be part of something that challenges the status quo, we want to hear from you. Apply now and help us find the next generation of top-tier virtual assistants.