Facilities Coordinator

Argosy Collegiate is looking for an individual with the spirit of our city—incredibly driven, dedicated, and capable—with a firm belief in potential and a clear vision for action. We are looking for a team member who truly believes in the power of our scholars’ potential and is fully committed to closing the achievement gap in Fall River, sending 100% of our scholars to college prepared for success in college, career, and life.

The Facilities Coordinator plays a critical role in maintaining an environment that supports effective teaching and learning while prioritizing safety and cost efficiency.

The Facilities Coordinator oversees the maintenance, safety, and overall functionality of the school's physical environment. This role involves managing day-to-day operations related to the upkeep of the building, grounds, and equipment, ensuring they are safe, clean, and conducive to learning and providing oversight for facilities-related compliance in accordance with public school requirements. Key responsibilities include:

1. Maintenance & Repairs: Coordinating routine maintenance tasks and repairs for the building and facilities, including plumbing, electrical systems, heating, cooling, and general structural integrity. Completing minor repairs as needed that do not require external contractors.
2. Safety & Compliance: Ensuring that the school adheres to safety regulations, building codes, and health standards. Serving as liaison to emergency personnel for facilities related needs (i.e., fire alarm activation, facilities-related evacuations, etc.).
3. Vendor Management: Collaborate with the Director of Operations to manage contracts with outside service providers for cleaning, landscaping, security, or other specialized services, and ensuring these vendors meet the school's standards.
4. Event Support: Assisting with setting up and supporting events, including activities, sports, or community outreach events held on school grounds.
5. Inventory & Supplies: Keeping track of supplies, materials, and equipment needed for maintenance and repair, as well as ensuring inventory is stocked.
6. Budgeting: Assisting with budget planning for facility-related expenses and managing cost-efficient practices.
7. Collaboration: Working with school administrators, teachers, and other staff to address facility-related concerns or requests, and ensuring a smooth environment for students and staff.

In addition to a demonstrated passion for Argosy’s mission and values, the ideal candidate will be highly adaptable and independent, capable of responding efficiently and effectively to new situations and handling an array of tasks with a careful attention to detail. 

QUALIFICATIONS:

• High School diploma or equivalent required; Associates degree (or higher) preferred
• Valid driver’s license and current insurance required
• Background in managing building operations, maintenance or facilities services; experience in a school setting preferred
• Basic use of hand tools and knowledge of maintenance (construction, painting, electrical and plumbing) practices
• Knowledge of safety and compliance regulations
• Ability to assess situations and develop practical solutions quickly
• Strong communication skills, both written and spoken.
• Strong work ethic, proactive and able to accommodate high level of responsibility
• Proven ability to organize, prioritize, multi-task and respond efficiently and effectively to new situations
• Familiarity with budget management
• Physical stamina to walk/stand for a prolonged period of time, strength to lift and/or move up to 50 lbs. and physical agility to push/pull, squat, crouch, kneel, twist, turn, bend, stoop and reach overhead
• Availability for on-call situations and after-hours emergencies as needed

ROLES AND RESPONSIBILITIES:

The School Facilities Manager is responsible for the effective management, maintenance, and improvement of school facilities to ensure a safe, clean, and conducive learning environment. This role involves overseeing all aspects of facility operations, including maintenance, safety compliance, budgeting, and resource management.  

The Facilities Coordinator will generally be required to perform some or all of the following tasks. Note that this list is not all-inclusive and that the Director of Operations may also assign other tasks he/she deems appropriate.

• Oversee routine maintenance tasks (plumbing, electrical, HVAC, etc.).
• Coordinate repairs for any structural or mechanical issues; coordinate with external vendors for specialized services

• Ensure the school complies with safety codes, fire regulations, and health standards.
• Maintain emergency systems (e.g., alarms, exits); schedule and oversee all facilities inspections

• Assist with the setup and maintenance of spaces for school events, activities, and meetings.
• Support sports events and other school functions requiring physical space adjustments.

• Monitor and maintain an inventory of supplies (e.g., materials, tools, equipment).
• Order necessary supplies to maintain the facility in good working order.

• Assist in developing and managing the facility’s budget.
• Monitor expenses and look for ways to reduce costs related to facility operations.

• Serve as a point of contact for facility-related concerns or issues from staff, students, and the community.
• Communicate with administration, teachers, and staff to address any facility needs.

• Conduct regular inspections to ensure the school’s physical environment is safe, clean, and in good repair.
• Respond to facility-related emergencies and coordinate necessary repairs or solutions.
• Ensure contingency plans for emergency situations (e.g., power outages, severe weather).

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (Social Security, 403(B))
• Tuition Reimbursement ($2,000 Annually)
• Life Insurance (Basic, Voluntary & AD&D)
• Family Leave (Maternity, Paternity)
• Short Term & Long Term Disability
• Training & Development
• Wellness Resources
• Longevity and Performance Bonuses
• Salary Range: $50,000 - $70,000