Event Assistant - job 2 of 3

About Us

At Blue Print Out, we are committed to delivering high-quality solutions to our clients by leveraging data-driven insights and efficient processes. As a leader in our industry, we pride ourselves on fostering a supportive and collaborative work environment where every team member can thrive and contribute to our shared success.

Job Title:

Event Assistant

Reports To:

Event Manager

Salary:

$45000-$54500 per year

Job Summary:

The Event Assistant will play a key role in supporting the planning, coordination, and execution of events. This position involves assisting with logistics, vendor management, and on-site operations to ensure the success of events. The ideal candidate is organized, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

Key Responsibilities:

• Event Coordination: Assist in the planning and execution of events, including corporate meetings, conferences, weddings, fundraisers, and other special occasions.
• Logistics Management: Coordinate event logistics such as venue setup, catering, transportation, and audiovisual needs.
• Vendor Liaison: Communicate with vendors to confirm bookings, negotiate contracts, and ensure timely delivery of services.
• On-Site Support: Provide hands-on support during events, including registration, guest assistance, troubleshooting, and monitoring schedules.
• Administrative Tasks: Maintain event calendars, prepare materials, and ensure accurate record-keeping.
• Marketing Assistance: Help with event promotions, social media campaigns, and creating materials such as invitations or signage.
• Post-Event Activities: Gather feedback, assist in creating post-event reports, and support efforts to improve future events.

• High school diploma or equivalent; a degree in Event Management, Hospitality, or a related field is a plus.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and event management software (e.g., Cvent, Eventbrite) is a plus.
• Ability to work under pressure and solve problems efficiently.
• Creative and detail-oriented mindset.

Benefits

• Competitive salary range of $51,000 - $62,000 per year.
• Opportunities for career growth and professional development.
• Health and wellness benefits package.
• Paid time off and holidays.
• Collaborative and supportive work environment.