Administrative Assistant - job 1 of 13

About Us

At Captura Hall, we specialize in delivering exceptional solutions and services to our clients, fostering a culture of collaboration, innovation, and growth. Located in the heart of Philadelphia, PA, we pride ourselves on maintaining a supportive and professional work environment where our team members can thrive and grow their careers.

Job Description

We are seeking a dedicated and organized Administrative Assistant to join our team in Philadelphia, PA. The ideal candidate will play a crucial role in supporting day-to-day operations, maintaining efficient workflows, and ensuring smooth office functioning. This is a great opportunity for someone who is detail-oriented, proactive, and thrives in a fast-paced environment.

Responsibilities

• Manage and organize office operations and procedures to ensure efficiency.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare and distribute internal memos, reports, and correspondence.
• Maintain filing systems, both electronic and physical, to ensure quick access to necessary documents.
• Assist in monitoring and managing budgets, invoices, and expenses.
• Serve as a point of contact for internal and external communications.
• Order and maintain office supplies and equipment.
• Perform other administrative duties as assigned by management.

Qualifications

• High school diploma or equivalent (Bachelor’s degree preferred).
• Proven experience as an Administrative Assistant or in a similar role.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to multitask.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong written and verbal communication skills.
• Ability to handle confidential information with integrity.
• Positive attitude and problem-solving mindset.

Benefits

• Competitive salary ($41,000 - $53,000 per year).
• Opportunities for career growth and advancement.
• Supportive and collaborative work environment.
• Paid time off, including vacation and sick leave.
• Comprehensive training and professional development opportunities.
• Health and wellness benefits (details shared during the interview process).