Administrative Assistant - job 1 of 34

About Us

Catch Vibe Voice is a dynamic event production and brand activation company based in Jersey City, NJ. We specialize in curating unforgettable experiences through live events, immersive environments, and strategic partnerships. With a focus on innovation, excellence, and execution, our team works closely with clients to bring their visions to life while leaving lasting impressions on audiences.

Job Description

We are currently seeking a highly organized and proactive Administrative Assistant to support our day-to-day office operations. The ideal candidate will be responsible for ensuring efficient administrative processes, assisting internal departments, and maintaining a productive and well-coordinated workplace.

Responsibilities

• Manage office correspondence, including emails, calls, and physical mail

• Organize and schedule meetings, appointments, and events

• Prepare reports, memos, and documents as needed

• Maintain and update company databases and filing systems

• Order office supplies and coordinate with vendors when necessary

• Support multiple departments with general administrative tasks

• Handle confidential information with discretion

• Assist in onboarding new staff and coordinating team activities

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred

• Proven experience as an administrative assistant or in a similar role

• Strong organizational and time management skills

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

• Ability to prioritize tasks and work independently

• Detail-oriented with a high level of accuracy

Benefits

• Competitive salary: $45,000 - $56,000 per year

• Opportunities for professional growth and development

• Skill-building and training support

• Collaborative and supportive work environment

• Paid time off and holidays

• Health and wellness benefits available