Shipping and Receiving Coordinator (QCS, an Aldinger Company)

We are seeking a Shipping & Receiving Coordinator to join QCS, an Aldinger team! 

As our Shipping & Receiving Coordinator, you will manage all aspects of shipping and receiving for our QCS branch. You will be responsible for handling, documenting, and coordinating all logistics of incoming and outgoing shipments. Additionally, you will be responsible for ensuring that all packages remain organized and secure.  

This is a high impact role as the Shipping & Receiving Coordinator’s contributions are crucial to the efficiency and functionality of our operations and you will be closely partnering and collaborating with all departments, to ensure smooth operations and uphold high standards of customer satisfaction. 

Location: We are located in Portland. But later this year we will be moving to Milwaukie, OR. This is an in-office position.

Day to Day Responsibilities: 

• Receiving (Intake of equipment): Oversee the receipt of all goods, ensuring accuracy, completeness, and condition of shipments.  Including checking goods against shipping documents and entering items in the correct systems. 

• Shipment: Oversee the shipment of all goods. Responsible for packing all goods for shipment and ensuring accuracy & completeness of all shipments. 

• Documentation: Prepare and manage all necessary shipping documents required for the transport of goods domestically. 

• Coordination: Work closely with the Aldinger laboratory team to coordinate and prioritize shipments. 

• Compliance: Ensure compliance with federal, state, and local regulations pertaining to shipping and receiving practices. 

• Safety: Maintain a clean and safe environment in the shipping and receiving area, adhering to company policies and safety standards. 

• Problem Resolution: Address and resolve any issues related to damaged or lost shipments as well as discrepancies in orders. 
• Helping with the office relocation/move later this year

• Other administrative duties as assigned. 

Basic Qualifications: 

• Must have a valid driver's license and proof of insurance. 

• Familiarity with shipping software (e.g., UPS WorldShip, FedEx Ship Manager). 

• Excellent organizational, prioritization, and administrative skills. 

• Ability to lift up to 50 pounds and stand for prolonged periods.  

• Strong attention to detail and the ability to work independently. 

• Excellent customer service skills. 

• Working knowledge of Microsoft Office, especially Excel and Word. 

Nice to Have: 

• Experience: 2+ years in shipping and receiving or a related field. 

• Familiarity with inventory management systems. 

• Understanding of import/export regulations and shipping practices.  

• Higher education or certification in logistics is preferred. 

• Experience with IndySoft. 

• Health insurance
• Dental insurance
• Vision insurance
• 401(k) with matching
• Company Paid Life Insurance
• Paid Time Off
• Paid Holidays
• Company equipment needed for the job