Executive Assistant

We’re looking for a highly organized, operations-driven Executive Assistant to join our team at Accredited Labs! 

In this pivotal role, you will provide comprehensive, high-level support to our CEO and senior leadership team by keeping priorities aligned, communication flowing, and operations on track. You’ll also be responsible for the day-to-day management of our corporate office in Dallas, ensuring everything runs seamlessly. 

The ideal candidate is a sharp and agile multitasker with exceptional organizational skills, strong professional communication, and a high level of discretion in handling confidential information. 

We’re seeking someone who’s proactive, solutions-oriented and thrives in a fast-moving, ever-evolving environment. If you’re excited by the idea of supporting top executives and driving operational excellence in a growing national calibration services company—we want to hear from you! 

Key Responsibilities:  

Senior Leadership Support 

• Provide administrative support to the senior leadership team, including calendar management, scheduling, and coordinating travel arrangements. 

• Coordinate meetings, conferences, and travel arrangements for executives. 

• Prepare agendas, minutes, and materials for leadership meetings. 

• Handle confidential information and communications with the highest level of discretion. 

• Assist with special projects, presentations, and reports. 

• Serve as a liaison between executives and internal/external stakeholders. 

Office Management 

• Serve as the primary front desk receptionist at our Dallas headquarters. 

• Create a professional and welcoming environment for visitors and staff. 

• Manage incoming calls, mail, and correspondence. 

• Maintain office organization, cleanliness, and functionality. 

• Monitor and order office supplies, ensuring optimal inventory levels. 

• Coordinate with vendors for office services and maintenance. 

• Assist with office relocations and space planning when needed. 

• Support general administrative needs across departments. 

Qualifications: 

• 2+ years of experience in executive support, office management  

• Exceptional written and verbal communication skills 

• Strong organizational abilities with meticulous attention to detail 

• Demonstrated ability to prioritize competing tasks in a fast-paced environment 

• Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) 

• Experience with calendar management across multiple executives 

• Professional demeanor and excellent interpersonal skills 

• Ability to maintain strict confidentiality with sensitive information 

• Problem-solving mindset with a proactive approach to challenges 

• Adaptability and willingness to take on various responsibilities as needed 

• Health insurance
• Dental Insurance
• Vision insurance
• 401(k) with matching
• Company Paid Life Insurance
• Paid Time Off
• Paid Holidays
• Company equipment needed for the job